Accounts Payable Clerk

Job Description

Job DescriptionAt Woven Care, we are a team with a deep and abiding belief in what we're doing: building the best children's healthcare organization in the world so that every child has access to the care they deserve. We change lives by delivering outstanding clinical services and expanding access to those who need it most. We understand that to achieve the best outcome, we must create an unparalleled environment for the best clinicians in the world, and that's what we're focused on building day in and day out.We set the highest standards of performance and work relentlessly hard to achieve our goals. And yes, we have fun doing it.Learn more about our team HERE:

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our accounting department. This entry-level position is ideal for someone looking to begin their career in accounting and finance . The AP Clerk will be responsible for supporting daily accounts payable operations, managing vendor relationships, and ensuring accurate financial record-keeping.

Compensation and Benefit Information:  

• $18-$20/hour (additional compensation based on experience)
• Non-exempt
• Comprehensive healthcare benefits (medical, dental, and vision)
• 401(k) with company match after 1 year
• Tenured paid time off
• Flexible spending account options
• Company-paid life insurance coverage

Key Responsibilities:

Daily Tasks

• Invoice Processing: Enter invoices into our accounting system with accuracy and attention to detail
• Credit Card Management: Monitor and ensure receipt compliance for credit card transactions and proper coding
• Reimbursement Processing: Handle employee reimbursements and initiate budget transfers as needed
• Mail Processing: Sort and process incoming mail, including vendor invoices and correspondence
• Bank Operations: Process pending checks and deposit checks in Chase banking system
• Email Correspondence: Respond to vendor and internal inquiries regarding accounts payable matters

Weekly Tasks

• Budget Management: Maintain and update budget spreadsheets
• New Vendor Setup: Create new vendor profiles and collect required W-9 documentation
• Patient Refunds: Process patient refunds accurately and timely
• System Synchronization: Review and sync system data to our accounting software
• AP Reconciliation: Perform accounts payable reconciliations to ensure accuracy and prevent duplicate entries

Monthly Tasks

• Budget Reporting: Prepare and send monthly budget statements to relevant departments
• Rent Payments: Process monthly rent and facility payments

Qualifications:

Required:

• High school diploma or equivalent
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel and general computer skills
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills

Preferred:

• Currently pursuing a degree in Accounting, Finance, or a related field, or equivalent relevant experience
• Familiarity with accounting software (Sage & Ramp experience a plus)
• Experience with banking systems and electronic payments

Skills and Competencies:

• Analytical Skills: Ability to review and reconcile financial data
• Communication: Professional email and phone correspondence with vendors and colleagues
• Technology: Comfortable learning new software systems and databases
• Problem-solving: Identify discrepancies and work to resolve issues promptly
• Teamwork: Collaborate effectively with the accounting team and other departments
• Growth Mindset: Eagerness to learn new processes, expand skill set, and take on additional responsibilities

Working Conditions/Hour:

• Monday - Friday: 8:00 am - 5:00 pm
• Central East Clinic: 2233 Academy Pl, Suit 200, Colorado Springs, CO 80909
• Full-time position with standard business hours
• Office environment with a computer workstation
• Occasional interaction with vendors via phone and email
• May require occasional overtime during month-end closing periods

Growth Opportunities:

This position offers excellent opportunities for career advancement within our accounting department. The AP Clerk will gain valuable experience in:

• Financial systems and processes
• Vendor management
• Budget analysis and reporting
• Internal controls and compliance

Reporting Structure

This position reports to the Accounting Manager and works closely with the Accounting Associate and other finance team members. Take a peek inside our clinics!

Equal Employment OpportunityIt is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate based on race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation.Woven Care uses e-Verify to authorize eligibility for employment.