Job Description
Job Description
Job Title: Office Assistant
Location: Everett, WA 98204 (Onsite)
Schedule: Monday – Thursday | 8:00 AM – 5:00 PM
Hours: 32 hours per week
Pay Rate: $25/hour (W2)
Position Summary:
The Office Assistant will provide administrative and front-office support within an Executive Department environment. This role involves greeting visitors, handling communications, preparing documents, maintaining records, and assisting with scheduling and department logistics. The ideal candidate will be professional, organized, and capable of supporting executive leadership with a variety of office support tasks.
Key Responsibilities:
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Provide general administrative support to the Executive Department.
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Greet visitors and handle incoming phone calls, emails, and mail.
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Update and maintain activity logs, document trackers, and records.
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Assist with scheduling, travel arrangements, and processing purchases.
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Support meeting preparation, technology needs, logistics, and special events.
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Perform data entry, word processing, records reconciliation, and file management, including confidential records.
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Prepare documents, maintain filing systems, scan, and organize department materials.
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Provide administrative support for department projects.
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Perform other duties of a similar nature as assigned.
Minimum Qualifications:
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Minimum 2 years of experience as a receptionist or office assistant, preferably supporting executive leadership.
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Minimum 2 years of general office experience.
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Minimum 2 years of experience using Microsoft Outlook, Word, and Excel.
Required Skills & Competencies:
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Demonstrated courtesy, sensitivity, and respect in all interactions.
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Reliable attendance and ability to work onsite.
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Strong written and verbal communication skills that are clear, concise, and action-oriented.
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Ability to handle stress professionally and interact effectively with others.
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Strong multitasking skills and ability to adjust to changing priorities.
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Sound judgment in knowing when to escalate issues for guidance or resolution.
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Proficiency with Microsoft Office tools, email, and other office software applications.
For more details reach at vgill@navitassols.com or Call / Text at 516-862-1203.
About Navitas Healthcare, LLC: It is a certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.