Job Description
The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization within the company. This is a hybrid position, required to be in the Mississippi office two days per week, other 3 days are remote.
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Essential Functions:
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- Compose and prepare advanced business presentation documents and spreadsheets
- Assist with special projects, conduct research, compile data and maintain records
- Compose correspondence related to administrative matters and general office policies for executive approval
- Gather and prepare reports for consideration and approval by executive
- Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department
- Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas
- Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
- Coordinate and secure travel arrangements for the executive and prepare itinerary
- Coordinate and prepare expense reports
- Attend meetings record minutes and prepare for distribution
- Establish and file a variety of documents, records and reports
- Maintain high-level knowledge of department activities
- Prepare responses to correspondence containing routine inquiries
- Perform any other job duties as requested
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Education and Experience:
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- High school diploma is required
- Associates degree in business or related field or equivalent years of work experience is preferred
- Three to five (3 to 5) years of administrative is required
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Competencies, Knowledge and Skills:
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- Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
- Excellent written and verbal communication skills
- Ability to work independently and within a team environment
- Effective listening and critical thinking skills
- Effective problem solving skills with attention to detail
- Strong knowledge of general office practice
- Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
- Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
- Accurate and efficient typing skills
- Excellent interpersonal skills and high level of professionalism
- Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times
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