Job Description
Job Description
We're looking for a highly organized and detail-oriented Administrative Assistant for our DME director to join our team. In this role, you'll play a key part in keeping day-to-day operations running smoothly by providing administrative support to our staff and management. If you thrive in a fast-paced environment, enjoy helping others stay on track, and have a knack for multitasking, we'd love to hear from you.
Benefits:
- Competitive salary commensurate with experience.
- Opportunities for professional development and career advancement.
- Positive and supportive work environment
- PTO
- Sick time
- Paid Holidays
Responsibilities:
- Answering and directing phone calls
- Act as point of contact between staff and client
- Provide general administrative support Coordinating meetings and appointments
- Handling intake and in putting data into Brightree system.
- Maintaining filing systems, both electronic and physical
- Calling back and following up with patients that require responses with 24hrs
- Preparing and distributing communications such as memos, emails, or reports
- Handling incoming and outgoing mail and packages
- Assisting with document preparation and presentations
- Managing office supplies and inventory
- Providing administrative support to specific departments or projects
- Conducting research and compiling data
- Handling travel arrangements for staff
- Assist in the planning and execution of projects and events, as needed.
- Recording meeting minutes and distributing them as needed
- Managing calendars and scheduling for executives
- Maintaining confidentiality of sensitive information
- Coordinating with other administrative staff to ensure cohesive operation
- Assume other duties within the scope of training. (Other duties as assigned)
Qualifications:
- Able to multitask, prioritize, and manage time well
- Strong written and verbal communication
- Accuracy in data entry, scheduling, and documentation
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace
- Scheduling software (e.g., Calendly, Outlook Calendar)
- Able to anticipate needs and offer solutions
- Handles confidential information with integrity
- High school diploma or equivalent (required)
- Associate's or bachelor's degree (preferred in some cases)
- Scheduling meetings and maintaining calendars
- Managing files and records
- Drafting emails and correspondence
- Booking travel and managing expense reports
- Supporting team members or executives
- Answering phones and routing calls
- Familiarity with office environments and business communication
Salary: $17.50 per hour
Schedule: Mon-Fri 8:30am - 5:00pm
Experience: 1-3 years in an administrative, clerical role and/or Customer Service Skills (preferred)
Work Location: In person
Note - This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as assigned by their supervisor. Job duties may also be adjusted based on organizational and industry needs.
Job Posted by ApplicantPro