Human Resources & Administration Manager

Conservation Corps North Bay

Novato, CA, USA

Published: 6/14/2022

Full Time

Job Description

Conservation Corps North Bay's mission is to develop youth and conserve natural resources for a resilient, sustainable, and equitable community.

We achieve our mission by:

Providing young adults with opportunities to transform their lives through paid work, education, employability, civic engagement, and leadership.
Partnering with the community to conserve and restore natural resources and improve recreational and public areas.
Fostering diversity, equity, and inclusion
Creating the environmental leaders of the future by teaching environmental ethics and behaviors to local youth.
Making communities safer by reducing hazards and by responding to public emergencies and disasters.

JOB DESCRIPTION

Title: Human Resources & Administration Manager

Reports To: Director of Human Resources & Administration

FLSA Status: Exempt from Wage and Hour Laws

Directly Supervises: Human Resources Associates, and Administrative Associate

Role with Agency: Member of management team with significant interaction with all Staff and Corpsmembers

SUMMARY

The Human Resources Manager works closely with the Director of Human Resources & Administration as well as the Chief Executive Officer to establish, develop, implement, monitor, and assess strategies related to achieving Human Resource goals. They will lead the routine functions of the Human Resources department including but not limited to interviewing candidates, hiring staff, administering pay, benefits, leave, and managing company policies. The Human Resources Manager is a member of CCNB's management team.

Responsibilities Include, but are not limited to:

Recruitment and Orientation:

Manage the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants; collaborates with departmental managers to understand skills and competencies required for openings.
Partner with leadership team to understand and execute the organization's human resources and talent strategy particularly as it relates to current and future needs of recruiting, retention, and succession planning.
Develop and implement recruitment strategies and processes necessary to achieve organizational staffing objectives while working closely with the Recruiter.
Serve as the DOJ Custodian of Records and ensure compliance with DOJ regulations. Review and approve all criminal background checks.
Ensure appropriate new hire orientation for staff and corpsmembers to smoothly integrate them into CCNB while working closely with the Human Resources team.
Serve as the DMV Pull Program Custodian by obtaining records and maintaining compliance regulations.

Compensation and Benefits Management:

Administer and manage employee benefits programs, while maintaining compliance of regulations and plan requirements.
Reconcile monthly benefits statements working closely with Finance department, handling all discrepancies in a timely manner.
Manage performance review process by setting achievable goals with staff.
Review, revise, and update job descriptions as needed.
In coordination with the Human Resources team, manage all workers' compensation claims including processing individual's paperwork, serving as a liaison with the insurance carrier and occupational injury clinic, follow up with related documentation as needed, and serving as an informational source for the injured worker. Ensure compliance with OSHA requirements and reporting.

Employee Relations and Personnel Policy Administration:

Review and make recommendations to executive management for the improvement of policies, procedures and practices on personnel matters.
Communicate policies and procedures effectively and ensure compliance is maintained.
Provide support and guidance to the Human Resources Generalists, Recruiter, Management, and other staff when complex, specialized, and sensitive questions and issues arise.
Responsible for maintaining compliance with federal, state, and local legislation pertaining to all personnel matters, including updating policies based on recent legislation changes.
Ensure proper compliance with federal and state labor laws including wage and hour regulations, FMLA, COBRA, ADA, EEO, unemployment compensation, worker's compensation, and other applicable laws.
Support CCNB managers by providing human resources advice and counsel.
In collaboration with the Director of Human Resources and CEO, and with support from legal counsel, work with managers and staff to address and resolve employee or corpsmember relations issues.
Recommend, evaluate, monitor and participate in staff development for the agency.
Maintain accurate and complete records.
Manage audits, compliance reporting, employment reference checks, and personnel related inquiries.

Other:

With collaboration of Director of Human Resources & Administration, manage the development and maintenance of the HRIS system. Maintain accurate and complete personnel records.
Oversees Administrative Associate, duties may include providing support with regards to daily phone calls and voicemails, phone lists and org chart maintenance, cataloguing Work Phones & Computers, & vendor management for Formstack, Corodata, Zoom, T-Mobile, etc.

QUALIFICATIONS AND EXPERIENCE:

Six or more years of increasingly responsible experience in the Human Resources field.
Bachelor's Degree and/or advanced certification in Human Resources preferred.
Enthusiastic and passionate about serving youth and conserving natural resources.
Thorough knowledge of federal, state & local employment law, wage and hours regulations, FLSA, ADA, FMLA, COBRA, OSHA, Worker's Compensation, and EEO.
Experience working with people from a wide variety of social, economic and educational backgrounds.
Knowledge and experience of HRIS systems, Paycom experience preferred.

High level of personal and professional integrity. Must be trustworthy, discrete, and respectful in the handling of confidential or sensitive information and matters.
Demonstrated ability to effectively manage priorities and meet deadlines.
Good strategic abilities and strong tactical skills.
Ability to work independently and as part of a team.
Excellent written and verbal communication skills.
CA Driver's License with clean DMV driving record.
Bilingual Spanish/English preferred.

BENEFITS AND COMPENSATION

The Human Resources Manager position is an exempt, fully benefited position. Benefits include Medical, Dental, Vision, Chiropractic, Flexible Spending, Commuter Benefit Programs, 403(b) retirement, Life and Long-Term Disability Insurance, as well as generous Paid Time Off and Holiday Pay.

Compensation for this position begins at $85,000.00 Annually.

PHYSICAL DEMANDS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, and hear. The employee is required to walk, use hands to operate objects, tools, or controls, and reach with hands and arms while using simple grasping and fine manipulation maneuvers. There are normal office working conditions and associated physical demands. For example, on a continuous basis, sit at a desk using a computer and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk. May be expected to lift and move containers weighing up to 25 lbs.

Conservation Corps North Bay is an Equal Opportunity Employer