Job Description
OFFICE MANAGER | HOLSCHER ARCHITECTURE | BELVEDERE, CA
We are a small, high end residential architecture firm seeking a part-time office manager to oversee day-to-day operations, financial reporting, and project accounting. The ideal candidate is a proactive, detail-oriented professional who thrives in a project-based environment and enjoys streamlining financial processes, enhancing operational efficiency, and contributing to a collaborative creative team.
KEY RESPONSIBILITIES:
● Serve as a point of contact for clients, consultants, engineers, surveyors, and general contractors
● Coordinate sourcing of project materials in collaboration with clients and suppliers
● Maintain and manage office equipment, supplies, and vendor relationships
● Organize project information, tasks, and deadlines using our Teamwork project management software to support efficient workflows
● Copy meeting notes and assist with task prioritization for project managers
● Prepare and send client invoices, track payments, issue collection reminders, manage bank deposits, and support financial reporting
● Assist the bookkeeper with reconciliations and accounting tasks
● Contribute to website updates and marketing initiatives
QUALIFICATIONS:
● Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
● 1–3 years of accounting experience, ideally with project-based billing; QuickBooks experience preferred
● Prior experience in the architecture, engineering, or construction industry is a plus
● Familiarity with Teamwork project management software is helpful but not required
● Proficiency with Google Workspace and Microsoft 365
● Exceptional organizational, communication, and interpersonal skills
● Strong attention to detail, ability to multitask and problem solve
● Self-motivated, dependable, and committed to the success of the project, team, and firm
POSITION DETAILS:
● Schedule: Approximately 20 hours per week, on-site in Belvedere, CA
● Hours: Flexible, typically arrive between 9am-11am and depart between 1pm-3pm, five days per week
● Compensation: Commensurate with experience
TO APPLY:
Please email your cover letter and resume with the subject line “Office Manager” to phoebe@harch.com To learn more about us and our work, visit our website at: www.harch.com
No unsolicited phone calls or drop-in visits please. Thank you!