Job Description
Job DescriptionBenefits:
- Company parties
- Free food & snacks
- Paid time off
Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
Position Description
This position reports directly to the Office Administrator regarding all day-to-day office duties. The Office Assistant is the front face of the office, welcoming members and guests to the club. Work with the Office Administrator to maximize the office efficiency, organization, and daily administrative operations of the Club. Operate the clubs office to maintain regular office hours, which may include holidays and weekends.
General Responsibilities
The office assistant produces daily, weekly, and monthly communications to keep the membership up to date on current Club information and events. Communications include but are not limited to the this week, Docklines, text messages, and emails. Assisting with the membership onboarding and offboarding process. Working with committee members to keep the calendar, bulletin boards, and website up to date. Directing calls and messages to the correct departments along with scheduling meetings. Collecting and organizing transient information and creating accounts for their visit.
Specific Tasks
Working with food and beverage to create event flyers and menus.
Updating the website calendar.
Maintain office supplies and order when necessary.
Office organization.
Insurance record keeping (member and tradesmen).
Distributing potential member information to the membership team.
P.O.S data entry.
Vendor data entry.
Member data entry into ClubEssentials.
Meeting and touring potential members when needed.
Event coordination
Social media updates
Schedule appointments
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Answering phones and registering guests
Other duties as assigned by the manager
Qualifications
High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects