Job Description
Job Description
Executive Assistant & Operations CoordinatorMC3 Design
McLean, VA | Hybrid (Mon/Fri Remote, Tues-Thurs In Office) | Full-Time
Executive Support | Operations Coordination | Project Administration
About MC3 Design
MC3 Design is a growing family-owned architecture and design-build firm focused on delivering exceptional high-end residential and commercial projects. We are known for our commitment to luxury standards, innovative thinking, strong client relationships, and a collaborative team culture.
We believe great design starts with great operations. That is why we are looking for a highly proactive Executive & Operations Assistant who can help create structure, protect momentum, and support the CEO and team at a high level.
This position is ideal for someone who thrives on anticipation, organization, problem-solving, and keeping both business and personal operations running seamlessly.
Learn more about us: https://mc3group.com/
Position Overview
The Executive & Operations Assistant will serve as the operational right hand to the CEO, acting as a gatekeeper, logistics coordinator, and day-to-day problem solver. This role blends executive support, operational coordination, project administration, and personal assistance responsibilities.
The ideal candidate is highly organized, detail-oriented, tech-savvy, and able to operate with professionalism, discretion, and urgency in a fast-paced environment.
Key Responsibilities
Executive Strategy & Communication
- Manage the CEO's inbox and calendar with strong prioritization and time protection
- Draft professional, tone-matched email responses for CEO review
- Maintain timely follow-ups and communication tracking
- Coordinate client consultations, site visits, and internal meetings
- Ensure meeting documentation and project materials are prepared in advance
Operations Support & Project Coordination
- Maintain accurate project data and file organization within JobTread or similar project management platforms
- Audit project records, contact information, and documentation regularly for accuracy
- Assist with permit application administration and status tracking with local jurisdictions
- Support project accounting tasks including receipt capture and expense reporting
- Coordinate project samples, client gifts, returns, and purchasing logistics
Personal & Lifestyle Management
- Coordinate home and office vendors, maintenance, deliveries, and service appointments
- Manage personal appointments and travel arrangements for the CEO
- Handle miscellaneous personal and operational tasks with discretion and efficiency
- Help create an environment that allows the CEO to remain focused on company growth and project excellence
Qualifications
- US work authorization required
- 3+ years of experience in an Executive Assistant, Operations Assistant, or high-level administrative support role
- Experience supporting executives in architecture, construction, design-build, or luxury service industries strongly preferred
- Strong proficiency with Google Workspace
- Experience with JobTread or similar construction/project management software preferred
- Excellent written and verbal communication skills
- Strong organizational skills with exceptional attention to detail
- Ability to manage confidential information professionally
- Undergraduate degree preferred, but equivalent experience will also be considered
What We're Looking For
The right person for this role is:
- Highly proactive and self-directed
- Calm under pressure and adaptable in a fast-moving environment
- Naturally organized and process-oriented
- Comfortable acting as a gatekeeper and buffer for executive priorities
- Resourceful, dependable, and solutions-focused
- Someone who notices what needs to be done before being asked
Compensation & Schedule
- Salary Range: $60,000-$85,000 annually, depending on experience
- Hybrid Schedule:
- Monday & Friday: Remote
- Tuesday to Thursday: In-office - Opportunity for long-term growth within a growing design-build firm
Why Join MC3 Design?
At MC3 Design, you will be part of a collaborative, relationship-driven team that values quality, accountability, flexibility, and professional growth. This role offers the opportunity to make a direct impact on the efficiency and success of a growing company while working closely with leadership in a high-trust environment.
MC3 Design is an equal opportunity employer and values professionalism, collaboration, and diversity within our team.
Job Posted by ApplicantPro