Job Description
Job DescriptionWe are looking for a dedicated Administrative Assistant to join our team in Waynesburg, Pennsylvania. This is a long-term contract position offering an excellent opportunity for someone with strong organizational skills and a proactive approach to administrative tasks. The role involves a combination of front desk responsibilities and supporting accounts payable and receivable functions.
Responsibilities:
• Serve as the primary point of contact at the front desk, ensuring a welcoming and attentive environment.
• Handle inbound and outbound calls, providing prompt and courteous customer service.
• Manage daily email correspondence and maintain effective communication with internal and external stakeholders.
• Assist with data entry tasks to ensure accurate and timely record-keeping.
• Support basic accounts payable (AP) and accounts receivable (AR) processes, with training provided as needed.
• Schedule and coordinate appointments, meetings, and other events.
• Utilize Microsoft Excel to organize and analyze data efficiently.
• Create and edit documents using Microsoft Word and manage calendars through Microsoft Outlook.
• Monitor office supplies and place orders as necessary to maintain inventory.
• Collaborate with team members to streamline administrative workflows and improve operational efficiency.• Previous experience in an administrative or front desk role is preferred.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Familiarity with accounts payable (AP) and accounts receivable (AR) processes is a plus, though training will be provided.
• Excellent communication skills, both written and verbal.
• Ability to manage time effectively and prioritize tasks.
• Detail-oriented with strong organizational abilities.
• Comfortable handling inbound and outbound calls with attention to detail.
• Capable of working independently while contributing to a collaborative team environment.