Job Description
Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to support the operations of a Certified Public Accountant (CPA) firm. This is a contract position ideal for a proactive, flexible, and professional individual who excels in administrative tasks and enjoys working in a dynamic environment. The Administrative Assistant will play a key role in ensuring the firm's day-to-day operations run smoothly while assisting with client communications, document management, and scheduling.
Responsibilities:
Provide general administrative support to CPA firm staff, including partners, managers, and accountants.
Perform data entry, maintain records, and ensure the accuracy of client files and databases.
Manage calendars, schedule client meetings, and coordinate appointments for CPA staff.
Prepare and proofread correspondence, reports, and financial documents for client and internal use.
Assist in the preparation and organization of tax returns, audit files, and financial statements.
Answer phone calls and respond to client inquiries in a timely, professional manner.
Process invoices, expense reports, and payment requests as needed.
Support office operations, including ordering supplies and coordinating IT assistance.
Ensure filing systems are well-organized and compliant with industry standards and regulations.
Handle confidential information with discretion and follow established protocols for data security.Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties