Job Description
Job DescriptionSalary: $25/hour
The Resource Administrator provides essential administrative, data, and operational support to the Development Department, ensuring the successful execution of the Jewish Federation of St. Louis Annual Campaign. This role supports campaign professionals, lay leaders, and volunteers by managing systems, resources, reports, and logistics with accuracy, discretion, and a strong commitment to the Federations mission and Jewish values.
The ideal candidate is highly organized, detailoriented, serviceminded, and thrives in a fastpaced, deadlinedriven fundraising environment.
Key Responsibilities:
Campaign & Administrative Support
Provide comprehensive administrative support to the Campaign team, including scheduling, meeting coordination, materials preparation, and followup- Support campaign initiatives such as Annual Campaign, affinity group campaigns, special appeals, and outreach efforts
- Coordinate logistics for campaign meetings, briefings, and volunteer activities, including materials, hospitality, and tracking actions
Data, CRM & Reporting
Enter, update, and maintain accurate constituent, gift, and campaign data in the Federations CRM/donor database- Generate routine and ad hoc campaign reports (e.g., solicitation tracking, goal progress, allocations, volunteer portfolios)
- Monitor data integrity and flag missing, inconsistent, or inaccurate information for resolution
- Support donor acknowledgment processes and ensure timely, accurate gift processing in coordination with Finance and Stewardship teams
Volunteer & Stakeholder Support
Serve as a point of contact for campaign staff, lay leaders, and volunteers, providing responsive and professional support- Assist with volunteer assignments, tracking, correspondence, and recognition efforts
- Handle confidential donor and financial information with professionalism, discretion, and sound judgment
Process Improvement & Team Collaboration
Assist in maintaining and improving campaign workflows, tools, and documentation- Support crossdepartmental collaboration with Finance, Planning, Stewardship, Marketing, and Community Engagement
- Anticipate campaign needs and proactively identify solutions to support efficiency and team success
Qualifications:
- High school diploma required; associate or bachelors degree preferred.
- 2+ years of experience in administrative, nonprofit, or program support roles.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook); experience with CRM systems a plus.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Commitment to the values and mission of the Jewish Federation of St. Louis.