Job Description
Job Description
Our client, a well-respected DC Based Trade Association, is seeking a Part-Time Office Assistant (15 hours/per week) to provide administrative and event/catering support to ensure efficient operation of the office. This role involves a variety of tasks, including clerical, organizational, and customer service duties. This role will expand with additional responsibilities in Finance, Operations and Human Resources for the right person!
Key Responsibilities:
- Administrative Support:
-
- Manage and organize office supplies, ensuring all necessary materials are stocked and ordered.
- Answer, screen, and direct phone calls in a professional and courteous manner.
- Respond to emails and inquiries promptly and efficiently.
- Schedule appointments and manage calendars for team members or managers.
- Assist with document preparation, including drafting, editing, and proofreading.
- Maintain office filing systems, both electronic and physical, ensuring documents are easily accessible and up-to-date.
- Clerical Tasks:
-
- Assist with data entry and updating records in office management systems.
- Process incoming and outgoing mail and packages.
- Assist with organizing meetings and coordinating logistics (e.g., booking conference rooms, arranging refreshments).
- Prepare reports, presentations, and spreadsheets as required.
- Customer Service:
-
- Greet and direct visitors, clients, and vendors in a professional and friendly manner.
- Provide general information about the company or office, as needed.
- Handle any inquiries or concerns in a courteous and timely manner.
- General Office Management:
-
- Ensure the office space is tidy and well-organized, maintaining a professional appearance.
- Assist with basic IT troubleshooting, including managing office equipment like printers, fax machines, and computers.
- Assist with office events and team-building activities as required.
- Other Duties:
-
- Support various departments as needed with special projects and tasks.
- Maintain confidentiality of sensitive information and handle all tasks with discretion.
Skills & Qualifications:
- Education: High school diploma or equivalent required; an associate degree or higher is a plus.
- Experience: Previous office or administrative experience preferred but not required.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Communication: Excellent written and verbal communication skills.
- Organization: Strong organizational and multitasking abilities with attention to detail.
- Customer Service: Friendly, professional demeanor and ability to interact effectively with clients and staff.
- Time Management: Ability to prioritize tasks and work in a fast-paced environment.
- Problem-Solving: Ability to address issues and find solutions quickly and efficiently.