Job Description
Job Description
Job Summary
We are looking for individuals to join our client’s team as Office Assistant in the Executive Department. You will greet department visitors and perform a variety of office support activities. This includes preparing documents, assisting with scheduling, maintaining, organization and processing files, and other related tasks.
Job Description
- Provides general administrative support to the Executive Department/Office of the CEO.
- Provides handling of communications (phone, email, and mail).
- Updates and maintains activity/document logs and trackers.
- May arrange for travel, provide scheduling assistance and process purchases.
- Supports meeting preparation, technology, and logistics, and coordinates special events and projects.
- Performs general administrative tasks for the department. This includes data entry, word processing,
- records reconciliation and management, including confidential records and information. Provides administrative support for department projects.
- Prepares documents, maintains filing systems, scans and organizes department materials and records.
- Performs other duties of a similar nature.
Skills Required
- 2+ years of experience as a receptionist or office assistant and preferably assisting executive leadership.
- 2+ years of general office experience.
- 2+ years of experience using Outlook, Word, and Excel.
- Demonstrating courtesy, sensitivity, and respect in all interactions
- Reliable attendance and ability to work on site
- Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.
- Professionally handling stress and interactions with others.
- Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
- Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.
- Proficiency with Microsoft Office tools, email, and other office software applications.
Additional Requirements
- Must be able to pass criminal background check
- Hours: Estimated from 8am-5pm, Monday through Thursday (32 hours per week)
Pay Rate
- Starting at $22.00 per hour and more depending on experience