Administrative Assistant
Job Description
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About Us
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We are a private single-family office based in Englewood, New Jersey. Our office supports both the personal and household administrative needs of the family and the operations of a small in-house investment group focused on long-term portfolio strategy.
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This is a small, discreet, and high-trust environment where professionalism, judgment, and attention to detail matter. We are looking for someone experienced, reliable, easy to work with, and comfortable working closely with principals and advisors in a private office setting.
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About the Role
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We are seeking a part-time, hourly Administrative Assistant to provide approximately 18 hours per week of on-site support (~6 hours, 3 days per week). The role is expected to be roughly split between family/household administrative support and investment office support.
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This position is well suited for an experienced administrative or executive assistant who enjoys variety, values flexibility, and is looking for steady part-time work rather than a full-time role. The ideal candidate will have some past experience as an administrative assistant at an investment firm or related financial services firm.
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What You'll Do
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- Provide comprehensive administrative support including managing calendars, scheduling, travel arrangements, and household logistics.
- Coordinate with vendors, service providers, attorneys, accountants, and outside professionals.
- Assist with errands, correspondence, reservations, and day-to-day administrative needs.
- Track expenses, process invoices, and assist with light bookkeeping.
- Help maintain orderly systems for both family office and investment office workflows.
- Handle sensitive information with discretion and sound judgment.
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What We're Looking For
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- 5+ years of administrative assistant, executive assistant, or office support experience.
- Prior experience in a financial services firm, family office, RIA, hedge fund, private equity firm, or similar environment preferred.
- Exceptional discretion, confidentiality, and professionalism.
- Strong organizational skills and careful attention to detail.
- Proficiency with Microsoft Office and calendar/email tools.
- Comfort working independently in a small-office environment.
- Clear written and verbal communication skills.
- Ability to manage both personal/household and business/investment-related tasks.
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