Job Description
Job Description
We are looking for a detail-oriented Receptionist to support daily front office operations in Hawaii. This contract-to-permanent Receptionist opportunity is ideal for someone who enjoys creating a welcoming experience for visitors, managing communications, and keeping administrative tasks organized in a busy environment. The right candidate will bring strong customer service skills, sound judgment, and the ability to stay productive while handling multiple priorities and deadlines. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800.
Responsibilities:
• Welcome visitors and provide courteous front desk support while ensuring a positive and welcoming first impression.
• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages accurately and promptly.
• Coordinate calendars and appointments to support efficient scheduling for the team.
• Process incoming and outgoing mail and deliveries, making sure items are distributed in a timely manner.
• Prepare, organize, and maintain records through filing, scanning, faxing, copying, typing, and data entry activities.
• Assist with a variety of administrative duties as needed to keep daily office operations running smoothly.
• Respond to customer and visitor inquiries with courtesy and escalate issues when appropriate.
• Maintain an orderly reception area and support overall office organization in a fast-paced setting.
• At least 2 years of recent experience in a receptionist or front desk support role.
• Demonstrated ability to manage multiple tasks effectively in a fast-paced environment with daily deadlines.
• Intermediate proficiency with Microsoft Office Suite, including Teams and PowerPoint.
• Strong verbal and written communication skills with a detail-oriented and customer-focused approach.
• Experience handling inbound calls and working with a multi-line phone or switchboard system.
• Proven reliability, flexibility, and strong organizational skills.
• Ability to perform general administrative tasks with accuracy and attention to detail.
Work close to home with free parking!