Job Description
Job DescriptionSalary: $24-$28
OVERVIEW
The ExecutiveAssistantwillsupporttheExecutiveTeamthrough administrative, project management, and communications support.S/hewill also coordinate and manage all staffmeetings, retreats,celebrations,staff practices, and othereventsasnecessary. This full-time position requires an individual who works well with others, is organized, can problem-solve andanticipateneeds. S/he is committed to collaboration and mobilization of volunteers and other staff to fulfill the mission and ministry goals of Grace Community Church.
CHARACTER
S/he is a self-aware, spiritually mature believer in a vital, growing relationship with Jesus Christ expressed in a commitment to humble servant leadership and possessesa heart for the local church and the broader kingdom of God.
ABOUT YOU
You excel at detail-oriented tasksand building relationships.Youreaproblem-solver,usingforesight and resourcesfulness to manage projects and people towards a common goal. You anticipate what needs to be done and take the initiative to see it through.
You engagerespectfully and humblywhen problemsor misunderstandings occur. You check assumptions,step into hard conversations, and work towardsagreeable solutions.You useyourvoice toidentifyinconsistencies andto keep the team/leaderaccountable.Youcanguard confidentiality.
While you could work anywhere, using your gifts for Gods Kingdom gives you the most joy and fulfillment and seeing the Gospel message advanced and lived out in peoples lives is of utmost importance to you.
ESSENTIAL FUNCTIONS:
Administrative:
- Manage Executive Team calendars and handle all requests for meetings appropriately.
- Help create agendasandmeetingsummaries, keepingtrack of next steps, decisions,andfollow-upas necessary.
- Take meeting minutes for various team and project meetings.
- Manageprojects and goals alongrequiredtimelines.
- Multiply and Protect Lead Pastor
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- ShadowLeadPastor on Sundaymornings(when he speaks)and attendmidweekmeetingsalongside/forLead Pastorfor the purpose of protecting his time and focus andfollow-up.
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- Manageoutside-Gracespeaking requestsand ministry collaborations.
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- PostPoemaweekly.
- Assist Executive Pastor tocoordinate and manage staff meetings and retreats.
- Research and book travel arrangements for ministry meetings/retreatsand conferences.
- Researchvarious topicsas needed for key projects and initiatives, orderingbooks,suppliesand other materialswhenneeded.
- Provide executive summaries for webinars, podcasts, and other virtual recordingswhen needed.
- Manage expenses, receipts, mileage, and reimbursements as needed orrequested.
- Arrange hospitality forexecutive-levelmeetings.
- Coordinate mealschedulesforElderteam meetings.
Communications:
- Protect the executive teams time and energy by deciding who and what comes to their attention, including emails, invitations, and meeting requests.
- Engage other ministry leaders, staff, and community leaders on behalf of the Executive teamwhen necessary.
- Craft, proofread and distributeexecutive-levelcommunications as needed.
COMPETENCIES
- Two years ofpreviousexperience as an Executive Assistant or equivalent is preferred.
- Project Management:establishand protect routine while engaging with new initiatives.
- Communication skills: ability to interact with all types of personalities gently, respectfully,and effectivelyincluding saying no.
- Writing and Reporting Skills:ability to summarize communications and other written documents. Able to run reports and create Excel reports.
- Well organized and enjoys getting projects across the finish line.
- Coachable/Teachable
- Highly proficient with technology, including Microsoft Office applications (Excel, Word,Teams,etc.)
- Alignment with Grace Community Churchs theological convictions and philosophy ofministry, including, but not limited toGospel-centered and Emotionally HealthyDiscipleship;convictionsaroundGods vision forethnicunity.
SCHEDULE
- 2xPer Week Meet with Lead Pastor
- 2xPer Week Meet with Executive Pastor
- 1x Per Week Meet with Executive Pastor of Ministries
- 1x Per Week All SundayAMGatheringswhen Lead Pastor is speaking( ~75% of the year)
- 1x Per Week Attend the weekly All Staff Meetings on Tuesday mornings
- 1x Per Week Attend the weekly All Staff Prayer Pause
- 1x Per Month Meet with Executive Team
- 1x Per Month Admin Meeting
- 1x Per Year Participate in the All-Staff Retreat, typically in August
- Christmas Eve + Easter Sunday Gatherings
- As Needed Initiate / attend project specific meetings
RELATIONSHIPS
- Reports to theLead Pastor andExecutivePastor
- Works in cooperation with other ministry leaders and the GCC Administrative Staffon behalf of the Executive Team.
BENEFITS
Family Health/Dental Vision Insurance /2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays/403(b) Plan with Employer Contribution and Match /Employer-Provided Life & LTD Insurance