Job Description
Job Description
Job Summary:
We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is integral in ensuring the smooth operation of office functions, including office management, file organization, data entry, human resources support, payroll processing, and general administrative tasks. The ideal candidate will have prior experience in office administration and a strong ability to multitask in a fast-paced environment.
Key Responsibilities:
- Oversee daily office operations and ensure efficiency in workflow.
- Develop and maintain organized filing systems (both electronic and physical).
- Perform accurate data entry, document management, and record keeping.
- Assist in Human Resources tasks, including employee onboarding, benefits administration, and compliance tracking.
- Process payroll accurately and on time, ensuring compliance with company policies and regulations.
- Support screening, interviewing, hiring and onboarding processes.
- Provide general administrative support, including scheduling, correspondence, and report preparation.
- Coordinate meetings, appointments, and office activities as needed.
- Serve as a point of contact for internal and external communications.
- Manage office supplies, vendors, and inventory.
Qualifications & Skills:
- Experience: Minimum of [5] years in an administrative or office management role.
- Education: High school diploma required; associate's or bachelor’s degree strongly preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), prior experience with a payroll processing and/or experience with accounting software.
- Organizational Skills: Strong ability to manage multiple tasks, set priorities, and meet deadlines.
- Communication: Excellent verbal and written communication skills.
- Confidentiality: Ability to handle sensitive information with discretion and professionalism.
- Problem-Solving: Proactive approach to identifying and resolving office issues.
Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
- Professional development opportunities