Job Description
Job Description
Key Responsibilities (Fleet Administration / Operations Support)
- Manage day-to-day fleet administration for approximately 250 vehicles and service trucks
- Coordinate vehicle purchases, auctions, registrations, insurance, and compliance documentation
- Track fleet activity using Excel tracking logs, spreadsheets, and multiple internal systems/databases
- Ensure GPS / vehicle tracking devices are ordered, installed, removed, and returned to headquarters as required
- Own end-to-end fleet processes, including following up on missing or incomplete information and driving tasks to completion
- Partner cross-functionally with Operations, Safety, Insurance teams, and third‐party vendors
- Support vehicle incident tracking, documentation, and reporting
- Maintain accurate fleet records across multiple locations and departments
- Proactively follow up with internal teams to resolve delayed responses, data gaps, or pending actions
- Manage multiple priorities in a detail-heavy, fast‐paced operational environment
Required Qualifications
- 2–5 years of experience in administrative support, operations, logistics, or fleet coordination
- Demonstrated ability to manage multiple trackers, databases, and systems simultaneously
- Strong organizational skills, attention to detail, and follow‐up discipline
- Proven ability to take ownership, work independently, and drive tasks through completion
- Comfortable following up and “chasing down” missing information from internal and external stakeholders
- Proficiency in Microsoft Excel, including tracking logs, lists, and basic reporting
- Ability to multitask, prioritize, and adapt in a deadline-driven environment
Preferred Qualifications
- Prior experience in fleet management, logistics, insurance coordination, or compliance tracking
- Familiarity with fleet vehicle registration and documentation processes
- Experience supporting multi-location or distributed fleet operations
- Exposure to fleet management or telematics systems (e.g., Samsara, Wheelz, or similar) preferred but not required