Job Description
Job DescriptionOur client, a well-respected nonprofit organization in Manatee County, is seeking a detail-oriented Accounting Specialist to join their team on a contract-to-hire basis. This is a hands-on role supporting both the accounts payable and payroll functions in a fast-paced, collaborative environment. The ideal candidate enjoys balancing multiple priorities, has a strong eye for detail, and is eager to become a long-term member of the team.
Responsibilities:
Process high-volume accounts payable invoices, including utilities, insurance, repairs, maintenance, and other vendor payments.
Review, code, and enter invoices into QuickBooks Online, ensuring accuracy and timely processing.
Reconcile corporate credit card transactions by matching receipts, researching discrepancies, and maintaining organized documentation.
Utilize Smartsheet to track credit card receipts and reconcile transactions against bank account activity.
Process biweekly payroll for approximately 175 employees using Paylocity.
Maintain payroll records and assist with employee changes, payroll audits, and reporting.
Partner with internal staff to ensure timely submission of invoices, receipts, and payroll documentation.
Assist with account reconciliations and other general accounting functions as needed.
Support month-end close activities and perform additional accounting and administrative duties as assigned.
Qualifications:
2+ years of experience in an accounting support role with exposure to both accounts payable and payroll.
Experience processing payroll for a mid-sized employee population preferred.
Hands-on experience with QuickBooks Online required.
Experience with Paylocity is highly preferred.
Strong reconciliation skills, including corporate credit cards and bank activity.
Proficiency with Microsoft Excel and the ability to learn new systems quickly.
Highly organized with excellent attention to detail and the ability to manage competing priorities.
Strong communication skills and a collaborative, team-oriented approach.
This is an excellent opportunity to join a mission-driven organization where you'll play a key role supporting the accounting department. The position offers the opportunity to contribute immediately while growing into a long-term role with a collaborative team.• Hands-on experience with accounts payable, accounts receivable, and general accounting support activities.
• Working knowledge of billing processes, account reconciliation, and financial record maintenance.
• Experience using QuickBooks Online in an accounting environment with strong attention to detail.
• Familiarity with Paylocity or a comparable payroll platform.
• Ability to process payroll accurately for an employee population of 101 to 500 staff members.
• Experience reviewing expense reports and handling employee reimbursements.
• Strong attention to detail, organization skills, and ability to manage multiple deadlines effectively.