Dispatcher

NOW Courier

Indianapolis, IN, USA

Published: 6/14/2022

Full Time

Job Description

We are seeking a detail-oriented and proactive Fleet Dispatcher to join our growing team. As a Dispatcher, you will play a key role in coordinating drivers, loads, and schedules to ensure on-time, efficient service.

Principal Function: The Fleet Dispatcher is responsible for overseeing the daily operations of a commercial fleet. This role ensures that drivers, vehicles, and routes are scheduled efficiently to meet customer needs and company goals. Dispatchers monitor driver performance, track deliveries and pickups, respond to changing conditions (such as traffic or weather), and provide real-time support to drivers on the road. They act as the main point of communication between drivers and customers, ensuring compliance with safety regulations while maximizing productivity and service quality.

Essential Duties and Responsibilities: Duties include, but are not limited to:

Driver Coordination: Assign and schedule drivers for daily routes, ensuring compliance with hours-of-service (HOS) regulations.
Load Management: Plan and optimize load assignments, routing, and delivery schedules.
Communication Hub: Serve as the main point of contact between drivers, customers, and management.
Tracking & Monitoring: Use dispatch software/ELD systems to monitor load progress, location updates, and delivery times.
Problem Solving: Respond to unexpected issues (delays, breakdowns, route changes) with quick, effective solutions.
Customer Service: Provide timely updates to customers and ensure a positive experience.
Compliance & Safety: Ensure all dispatch activities follow DOT/FMCSA regulations, company safety policies, and industry standards.
Reporting: Maintain accurate records of driver hours, routes, load status, and incidents.

Supervisory Responsibilities: This job has no employee supervisory responsibilities.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of NOW Courier. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Education and/or Experience: High School Diploma or G.E.D.; and two years of experience and/or training; or equivalent combination of education and experience. Previous experience working in the logistics and distribution industry is desired.

Other Skills and Abilities:

Experience in dispatching (trucking or logistics preferred).
Proficiency with dispatch/tracking software and Microsoft Office.
Ability to work in a fast-paced, high-pressure, deadline driven environment.
Ability to manage multiple projects and tasks simultaneously.
Highly organized and detail oriented.
Resourceful and creative.
Analytical skills and problem-solving ability.
Ability to adhere to time and attendance policies.
Must exhibit professionalism and be effective working with customers and drivers.
Proficient with commonly used office software, including but not limited to: MS Word, Excel, PowerPoint, Outlook, as well as telephone and internet communications.
Ability to handle confidential information.
Maintain regular and punctual attendance.
Effective prioritization and time management skills.
Strong initiative to strive for continuous accuracy, quality, and timeliness of information.
Ability to build and maintain effective relationships through strong interpersonal skills with emphasis on relationship-building and consistent demonstration of solid professional judgement.
A genuine commitment to quality on behalf of the company while building a corporate culture committed to excellence is mandatory.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear. The employee frequently will stand; walk; and lift and/or move up to 50 pounds without an assistive device (greater weights may be required with the use of an assistive device). The employee occasionally will climb or balance; stoop, kneel, crouch, or crawl.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities

This job operates primarily in a professional office environment with minimal safety/health hazard potential. However, job duties may require one to operate in a warehouse environment with moderate safety/health hazard potential. The noise level in the work environment is usually quiet to moderate. This role is required to be on-site.

While the offices of company are open from 8AM to 5PM, Monday through Friday, this job will require work beyond these hours which may include weekends and holidays.

Benefits

As an award-winning company, our employees are the most important force driving our continued success. We offer a challenging and supportive environment with opportunities to learn, grow, and contribute - that's why 93% of current employees would recommend NOW Courier to a friend for employment according to our annual Culture Audit.

We invite you to explore our company and bring your skills and expertise to our highly talented team of professionals who are passionate about their work. A satisfying and rewarding career with competitive compensation, comprehensive health care, 401k/profit sharing, paid time off, corporate philanthropy, employee & family events, and more is our commitment to you.

EOE M/W/Vets/Disabled