Accounting Specialist / Accounting clerk

Job Description

Job Description

Title: Accounting Specialist
Location: Southlake, TX US (Onsite)
Contract: Contract

Accounting Specialist Role:

• The Accounting Specialist will ensure accurate, timely vendor payments and seamless AP operations within QuickBooks.
• Process a high volume of vendor invoices and ensure timely payments
• Match purchase orders, receipts, and invoices accurately
• Enter and code invoices in QuickBooks and maintain proper documentation
• Reconcile AP accounts and resolve discrepancies with vendors
• Prepare weekly/monthly payment runs (checks, ACH, wires)
• Maintain vendor records, including W-9s and payment terms
• Assist with month-end close by preparing AP reports and accruals
• Communicate with internal departments and vendors regarding invoice and payment inquiries
• Ensure compliance with company policies and accounting standards

Accounting Specialist Background Profile:

• Minimum of 2 years of experience in Accounts Payable or related accounting roles
• Proficient in QuickBooks (Online or Desktop)
• Strong understanding of accounting principles and AP best practices
• Excellent attention to detail and organizational skills
• Ability to prioritize tasks and work independently
• Proficiency in Microsoft Excel and other MS Office applications
• High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting or Finance preferred