Office Manager

Job Description

Job DescriptionDescriptionOffice Manager

$70,000 - $80,000/Yearly

Workplace Type: Onsite

Schedule: Mon - Fri; 7:00 AM - 3:30 PM

Who We Are

With over fifty years of experience in the transformer services industry, Emerald Transformer is the premier solution for electrical equipment. Emerald provides a wide range of transformer services including remanufactured transformer stock, repairs, decommission, field technical services, parts, PCB disposal and recycling. Our national network of factories and service centers are strategically located to serve our broad and diverse customer base.

Emerald is committed to extending the life cycle of our customers’ equipment and protecting their capital investment. We partner with our customers to exceed their expectations by delivering valuable solutions. Emerald strives to have the lowest repair failure rate in the industry. We ensure the proper handling of any type of hazardous material in compliance with all federal and state environmental regulations.

Why work at Emerald?

When Emerald Transformer hires someone, we aren’t just bringing a new employee on board. We take our time to make sure we’re surrounding ourselves with those who share our core values and our devotion to quality, dependability, and environmental consciousness. We wouldn’t be where we are today without our Emerald team, and we’re thankful for each person who’s chosen to be a part of our journey as a company.

At Emerald Transformer, our employees are our lifeblood. They are the foundation of our business, so we provide employee benefits they can count on.

• Benefits: Your choice of three different medical insurance programs in addition to, life, vision, and dental insurance, a tuition reimbursement program, and a competitive 401K match incentive and vesting timeline. Our a-la-carte structure allows you to pick the best package for your needs.
• A 2nd Chance: Here at Emerald, we believe in second chances. That is why we accept and consider qualified applicants with criminal histories in a manner consistent with federal and local laws. We are committed to 2nd chance hiring! Only by working together can we create a better future.
• Supplemental Insurance: In addition to our standard plans, we offer tele-medicine, long-term and short-term disability coverage as well as legal services.
• Paid Weekly: All hourly team members are paid weekly!
• Paid Time Off: Emerald Transformer employees receive vacation and sick pay annually.
• Career Pathing: We are growing and promote from within.

We’ve surrounded ourselves with a passionate team, determined to reach that same goal. We’ve been in business for over 50 years, and every day, we’re looking for new and more innovative ways to provide better service to our customers and grow our business.
Key Responsibilities

• Supervise and assist with accounts payable, accounts receivable, collections, while coordinating with the corporate accounting department and adhering to corporate processes.
• Liaisons between the office staff and the corporate accounting staff, ensuring that all monthly transactions are completed and submitting by the accounting month-end deadline.
• Supervise and assist with the preparation of shipping paperwork to include route map, shipping manifests, analytical test results, and compilation of any additional information necessary for ensuring efficiency in plant operations and data entry, always within regulatory requirements.
• Liaisons between the office staff and the plant staff, ensuring that all needed information is received and assisting with handling any issues that may arise.
• Liaisons between the office staff and the sales staff, assisting with researching and finding answers for any questions or problems that may arise with a customer account.
• Liaisons between the office staff and the corporate HR department, by submitting new hire packets for processing, submitting payroll approval in payroll system weekly
• Support plant management by taking the lead on any other projects, as needed. Such as training course scheduling and coordination for both internal and external training courses, report requests as needed, and assistance in monitoring company performance.

Skills Knowledge and ExpertiseThe ideal candidate will embody the following characteristics and possess the knowledge, skills and abilities listed below:

• Honest, trustworthy and reliable.
• Hardworking.
• Physical ability to perform sedentary work work, exerting up to 10lbs of force occasionally.
• A bachelor’s degree or higher in business, HR, accounting or related field preferred.
• 5+ years of experience of office management in a fast-paced office preferred.

Equal Opportunity EmployerEmerald Transformer is an equal opportunity employer providing equal employment opportunities to applicants and employees without regard to race, color, creed, sex, gender, sexual orientation, gender identity or expression, religion, age, national origin, ancestry, physical or mental disability (including pregnancy), uniform service, veteran status, marital status, medical condition including genetic characteristics, or any other category protected by federal, state, or local law.