Job Description
Job DescriptionWe are looking for an Accounts Payable Clerk to join our team on a contract basis in Worcester, Pennsylvania. This role is essential in ensuring accurate and efficient processing of invoices and payments while maintaining strong relationships with vendors. The ideal candidate will bring expertise in accounts payable functions and a commitment to maintaining organized financial records.
Responsibilities:
• Process and print invoices from a shared inbox, ensuring accuracy and timely entry into the system.
• Sort, open, and scan incoming physical mail daily to maintain organized records.
• Reconcile vendor statements by reviewing paper statements, communicating with vendors for missing invoices, and entering data into the system.
• Perform data entry tasks for invoice backups, check voids, new vendor information, and other categories as needed.
• Review and identify duplicate invoices before submitting them for system approval.
• Address customer service inquiries related to invoices and payments in a thorough and attentive manner.
• Collaborate with team members to ensure consistent and streamlined accounts payable processes.
• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage financial data.
• Prepare for check runs by organizing and coding invoices accurately.
• Maintain compliance with company policies and procedures throughout all accounts payable activities.• Proven experience in accounts payable or a related financial role.
• Proficiency in software tools including Microsoft Excel, Oracle, QuickBooks, and SAP.
• Strong attention to detail with the ability to identify and resolve discrepancies.
• Excellent organizational skills for managing invoices, mail, and vendor communications.
• Effective written and verbal communication skills to liaise with vendors and team members.
• Ability to handle repetitive tasks with precision and consistency.
• Familiarity with account reconciliation and invoice coding processes.
• Knowledge of purchase orders and related financial operations.