Job Description
Job DescriptionSalary: $27/hr + DOE
Position: Accounts Payable Assistant
Type: Full-time (Temporary position, in office Monday, Wednesday, Thursday, Friday - 24-30/hrs week)
Location: Bridgeport, CT
Pay: $27/hr+ Depending on Experience
About Waters Construction Company:
Founded in 1960 and headquartered in Bridgeport, CT, Waters Construction Company is a leading heavy civil and paving contractor serving Connecticut and New York. With over 140 employees and annual revenue exceeding $100 million, Waters specializes in highway, site work, bridges, and mass transit projects. The companys culture is built on its core values: Safe, Smart, Positive, Respectful, and Adaptable, and it prides itself on connecting communities through quality infrastructure.
Overview:
The Accounts Payable Assistant will work alongside the accounting team with daily financial operations supporting large-scale construction projects. This position provides hands-on experience in managing vendor relationships, processing subcontractor payments, and supporting financial compliance in a fast-paced, multi-project environment.
Key Responsibilities:
Invoices
- Receive and Review: Organize invoices from vendors or suppliers received via mail and email.
- Mailed Invoices: Open and scan mailed invoices into the Invoice folder, then index into paperless.
- Email Invoices: Automatically upload invoices received via Outlook to Paperless using automated features.
Backup
- Identify Documents: Ensure backup/supporting documents are labeled by vendor name, PO#, Ticket#, Invoice#, and appropriate approver/Job ID.
- Attach Backup: Match and attach backup documents to invoices.
- Request Approvals: Request approvals from Project Engineers or Assigned Approvers.
- File Records: Maintain and file records of invoice approvals.
Vendor Statements
- Reconcile Statements: Regularly reconcile vendor invoice statements through Paperless or Sage 300 to ensure all invoices and payments are accounted for.
- Inform AP Manager: Notify the AP Manager of pending or past due invoices.
- Request Missing Invoices: Contact vendors via email or phone to request copies of missing invoices.
- Send ACH Applications: Distribute ACH applications to vendors and organize them in a specific folder for updates.
After Payments Tasks
- Assist AP Manager: Help the AP Manager with requesting check signatures, scanning, and mailing check payments.
- Index Payments: Index check payments into Sage Paperless.
- ACH: Send out ACH Payment details to vendors.
Partial Invoice Processing
- Partial Invoice Entry: Conduct partial invoice entry in Paperless, identifying vendor ID, invoice date, and amount in the unprocessed invoice folder. Send email requests for approval and coding.
- Track Charges: Assist the AP Manager in keeping track of monthly recurring charges.
General Tasks
- Answer Phone: Answer the main phone line and direct calls accordingly.
- Encourage Paperless Invoicing: Send requests to vendors via mail and email, encouraging them to switch to paperless invoicing. Ensure all vendors have the option to email their invoices instead of mailing them.
Qualifications & Skills:
- Degree in Accounting, Finance, or Business Administration preferred.
- Strong attention to detail and organizational skills
- Proficiency in Microsoft Excel and accounting software (experience with Sage or Viewpoint a plus)
- Excellent communication and teamwork abilities
- Interest in learning construction accounting and project-based financial systems
What Youll Gain:
- Exposure to accounting processes in a $100M construction firm
- Hands-on experience working with subcontractors and vendors
- Mentorship from experienced accounting and project management professionals
- Opportunity to contribute to real projects and process improvements
- Potential for continued employment