Job Description
Job Description Administrative Assistant
Location: Wilmington, DE
Schedule: Full-Time, 40 Hours/Week
1 year
8:30-5 PM About the Role
Client is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment. Key Responsibilities
Procurement & Financial Administration
Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management
Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management
Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination
Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory
Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support
Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts. Required Qualifications
- Associate's or Bachelor's degree, or equivalent professional work experience
- 2+ years of administrative, office coordination, or operations support experience in a corporate environment
- Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
- Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
- Hands-on experience with vendor management and payment systems
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with CRM platforms such as Salesforce is a plus
Required Skills
- Organizational Excellence Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
- Financial Acumen Comfortable handling budget tracking, invoice coordination, and procurement workflows
- Systems Proficiency Quick to learn and navigate internal enterprise systems and digital tools
- Communication Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
- Discretion & Professionalism Able to handle sensitive business and personnel information with confidentiality
- Problem-Solving Self-starter who can identify gaps and take initiative to resolve issues independently
- Cross-Functional Collaboration Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
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Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.
Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.
We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.
TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.
Company DescriptionFounded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website www.talentburst.com or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA
Company Description
Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website www.talentburst.com or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA