Office Manager

Job Description

Job Description

The Office Manager’s role is critical to the success of the company as a whole and plays a big part in building the culture and employee retention. If you are a great event coordinator, multi-tasker, can keep the office running smoothly, and you like working with great people this may be the job for you! This is an excellent opportunity for an upbeat, friendly, and reliable person who is service-minded, customer focused and detail-oriented with exceptional communication skills.

This Full-Time position is eligible for participation in a comprehensive company benefits & perks program. Avanti offers low-cost full medical and dental coverage (for employees and dependents), paid-time off, paid holidays, and much more! Benefit eligibility begins at the beginning of the month following 60 days of employment.

The Office Manager position is responsible for overall front office activities, including the reception area, mail, large purchasing requests and facilities. The position is responsible for directing and coordinating office services and related activities, including employee events, held frequently in the office. Responsible for arranging internal office moves and providing arrangements for office meetings.

Day-to-Day

• Purchase office supplies and furniture, office equipment, etc., for the workforce in accordance with company purchasing policies and budgetary restrictions.
• Ensure kitchens (refrigerators, microwaves, dishes, sinks, etc.) are kept clean and supplies are adequately stocked; enforce rules with staff.
• Manages the maintenance of office equipment, including copiers, mail, and fax machine (yes, we still have a fax machine!), etc.
• Responsible for distributing incoming and outgoing mail; logging accounting mail.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout and arrangement.
• Manage conference room reservations/scheduling and organize aspects for meetings.
• Liaison for building maintenance when an issue is reported.
• Maintain in-building storage units to accommodate shipments delivered; maintain stored inventory.
• Responsible for monitoring security systems, office access in day-to-day operations (such as distributing building access key cards, etc.).
• Assist in employee events and organizational staff meetings.

We Would Like to Hear From You if You:

• Are a staunch supporter and guide in Company culture; can assist with employee events and activities.
• Are a strong listener, negotiator, and have great conflict resolution skills.
• Consistently exhibit high levels of discretion, integrity, and confidentiality.
• Have super communications skills including effective listening, writing, negotiating, and presentation and are able to express thoughts in a clear and concise manner.
• Are highly organized and detail oriented.
• Have demonstrated agility in a constantly evolving environment. Have the ability to work well under pressure.

Education and Qualifications

• High School Diploma (Associate degree a plus)
• Minimum four+ years of recent office management experience with administrative duties are required for consideration.
• Demonstrate exceptional habits of dependability and attendance.
• Possess well-established intermediate to expert computer skills including proficiency with MS Suite: Excel, Outlook and Word, Windows & Internet
• Fluent in English with authorization to work in the US
• Have valid, current Driver License
• Ability to work a regular 8-hour shift within office hours of 7:30 am‚ 5:30 pm Monday‚ Friday with availability and willingness for working additional hours as needed
• Passion for delivering quality service and making a difference in the employee experience.
• Demonstrate a professional demeanor with a positive, upbeat, and friendly personality.
• Can learn quickly and adapt to change in a fast-paced, high performance driven culture.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• This position requires the ability to occasionally lift 25-40 pounds office products and supplies, etc.

About Avanti Destinations

Avanti Destinations is the market leader in independent travel management, working exclusively for travel agents, with expertise in customizable travel to Europe, Central & South America, and Asia, including air, rail, cars, hotels, sightseeing, transfers, and other experiential travel options. We specialize in providing hand-picked, locally owned hotels in large and small cities, as well as hard-to-find-options for experienced travelers at the best values. Avanti is rapidly growing; breaking barriers and using innovative technologies to make sure travel agents continue to book vacations through our travel consultants. Avanti Destinations participates in E-Verify and will provide the federal government with your Form I-9 information if hired, to confirm that you are authorized to work in the U.S.

We are world-travelers and embrace diversity and inclusion. We celebrate individual expression and uniqueness. We do not tolerate harassment or discrimination. We are committed to hiring individuals that reflect the world community we serve without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, genetic information, or other legally protected characteristics. We are an equal opportunity employer.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Offers of employment are conditional upon the results of a background investigation. We consider qualified applicants with criminal histories and review results on an individual basis.

Our Mission

Avanti Destinations connects the components for customized international travel utilizing our technology and educated staff. Working exclusively with travel advisors, we deliver a unique vacation experience to individuals and groups.

Our Vision

Connecting the past, present and future through international travel.

Job Type: Full-time

Pay: $27.00 per hour

Expected hours: 40.00 – 42 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Application Question(s):

• Our office is fully vaccinated. Can you provide proof of Covid vaccination?
• We like to hold employee events several times a month, which requires coordinating, setting up, cleaning up, etc. which may require a few hours on a weekday evening (overtime). Do you have experiences with this type of work?

Experience:

• Microsoft Office: 5 years (Required)
• Office Management: 4 years (Required)

Work Location: In person