Job Description
Job Description
Job Title: Administrative Assistant
Company: Coastal Pump & Equipment
Location: Broussard, LA (Headquarters)
Reports To: Staff Accountant
Company Overview
Coastal Pump & Equipment is a leading equipment rental and services company serving municipalities, contractors, and emergency response agencies throughout the Gulf South. Known for our reliability, responsiveness, and deep inventory of pumps, generators, and specialty gear, we play a critical role in disaster recovery, industrial projects, and infrastructure support. As we grow, we are committed to building a high-performing team anchored in operational excellence and strong communication.
Position Summary
The Administrative Assistant will serve as the organizational hub of the office, supporting leadership and internal teams with administrative, clerical, and operational tasks. This individual will ensure smooth day-to-day functions, manage key documents and records, and contribute to a professional and efficient office environment. This is a vital role for someone who thrives on structure, supports others with a service mindset, and keeps operations running behind the scenes.
Key Responsibilities
Office Coordination
- Answer and route incoming phone calls; greet visitors and provide front-desk support.
- Manage office security and control access to the premises.
- Coordinate meetings, appointments, and occasional travel arrangements.
Administrative Support
- Assist management and staff with ad hoc tasks such as expense reports, titling, organizing documents, and various operational needs.
- Maintain and update Monday.com reports and dashboards used by the team.
- Review, calculate, and print bi-weekly time cards to support payroll processing.
Document & Record Management
- Organize and maintain both physical and digital filing systems.
- Scan and upload documents into Coastal’s digital filing system (via PowerApps).
- Process incoming customer credit applications and prepare for management review.
- Support vendor credit application submissions and tracking.
- Maintain up-to-date Certificates of Insurance for customers and 1099 vendors.
HR & Supply Coordination
- Prepare and manage new hire packets; assist with employee on boarding processes.
- Maintain adequate office supply levels; place supply orders as needed.
Preferred Experience
- 2+ years in an administrative, office coordinator, or similar support role.
- Familiarity with office systems and digital filing tools.
- Experience in an industrial, construction, or equipment-related business is a plus.
Compensation & Benefits
- $18-20 / Hour
- Health, dental, vision insurance
- 401K Match, PTO, and paid holidays
- Opportunities for advancement