Job Description
Company Description
Ivy Hospitality, founded on a passion for multigenerational hoteliering, honors the legacy of family-owned hotels. By collaborating with second and third-generation hoteliers, Ivy Hospitality specializes in providing exceptional hotel management services. The company focuses on fostering sustainable success through consistent care, in-depth insights, and hands-on partnerships. Ivy Hospitality is dedicated to helping hotels thrive while maintaining their unique heritage.
Position: Executive Assistant
Reports To: CEO
Position Summary: The Executive Assistant to the CEO plays a pivotal role in supporting a leader driving a fast-growing hospitality organization. This is a high-trust, high-impact position for someone who thrives on keeping a senior executive focused, prepared, and able to lead at the highest level. The role blends high-level administrative excellence with strategic awareness, ensuring the CEO’s priorities, relationships, and commitments are executed seamlessly in a fast-paced environment.
- Manage access to the CEO’s time, making thoughtful decisions about priorities, reviewing requests, and ensuring alignment with organizational objectives
- Orchestrate complex schedules, meetings, and engagements to maximize the CEO’s focus on high-impact initiatives
- Maintain clear, consistent communication between the CEO, the leadership team, and key stakeholders, ensuring follow-through on commitments
- Prepare executive-ready materials including briefings, presentations, and correspondence that reflect the CEO’s voice and the company’s brand
- Anticipate information and resource needs for meetings, ensuring the CEO is fully prepared to make informed decisions
- Track and follow through on CEO commitments, ensuring deliverables from internal and external parties are met on time
- Coordinate complex domestic and international travel with foresight, agility, and attention to detail, adapting quickly when plans change
- Handle sensitive, confidential, and business-critical information with the highest level of discretion and integrity
- Collaborate closely with senior leaders and teams across the organization to coordinate CEO-led initiatives, events, and engagements
- Identify opportunities to improve workflows, streamline processes, and enhance the efficiency of the executive office
- Maintain awareness of company and industry developments relevant to the CEO’s priorities, surfacing key insights when appropriate
- Build and maintain strong working relationships with internal and external stakeholders, ensuring interactions with the CEO’s office are handled with professionalism and care
- Support strategic offsites by preparing materials, coordinating logistics, and tracking follow-up actions
Qualifications:
- 5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environment
- Exceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities