Job Description
Job Description
The beautiful Shangri-La Resort + Golf Club, located at the tip of Monkey Island in the center of northeast Oklahoma's Grand Lake O' the Cherokees, is currently accepting applications for an Accounts Payable Clerk for the Finance department. Are you looking for a rewarding job? We're hiring an enthusiastic and hardworking individual to join our team! If you're looking for a great way to earn income, gain hands-on experience, and work in a fun and fast-paced environment, we have the perfect opportunity for you.
JOB DESCRIPTION
The Accounts Payable Clerk receives and reviews invoices from vendors, matches documents, codes, and batches, assembles voucher packages for approval by appropriate managers, and processes checks to send to vendors. May perform other basic clerical duties associated with accounts payable and handle incoming calls from vendors regarding payments.
REPORTS TO
Controller
KEY RESPONSIBILITIES
- Verify, obtain approvals, and pay all invoices from vendors and associates in a timely, accurate manner in accordance with accounting policies and procedures.
- Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
- Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure the account coding is accurate, and all invoices are returned on a timely basis.
- Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
- Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
- Handle all vendor inquiries and reconcile vendor statements.
- Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
- Interface checks and submit a log of all manual checks to the Controller.
- Comply with attendance rules and be available to work on a regular basis.
- Perform any other job-related duties as assigned.
QUALIFICATIONS & SKILLS
- High school diploma or equivalent preferred.
- Related experience is required.
- Must be 18 years of age or older.
- Must be able to pass a background check.
- Must be able to maintain professional status through interface with customers, management, and co-workers.
- Must be able to work flexible schedules, including but not limited to extended hours, irregular shifts, evenings, holidays, and/or weekends.
- Must have the ability to communicate in English.
- Must have a self-starting personality with an even disposition.
- Must maintain a professional appearance and manner.
- Must be willing to "pitch-in" and help coworkers with their job duties and be a team player.
- Must have strong organizational skills with attention to details.
- Must have the ability to compile facts and figures.
- Must have the ability to operate a personal computer and calculator.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee regularly is required to sit for extended periods; use hands to handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand, walk, stoop, kneel, crouch, or crawl and lift more than 25lbs. Physical stamina and a proper mental attitude to work under pressure at a fast pace are essential. Must have the mental fortitude to handle the pressures of multiple tasks while providing excellent guest service.
PERFORMANCE STANDARDS
Customer Satisfaction
- Serve as a guest relations ambassador and deliver high-level service.
- Uphold Shangri-La's professional, courteous, and guest-focused standards.
Work Habits
- Maintain punctuality, adaptability, and a proactive problem-solving attitude.
Safety & Security
- Follow all safety policies, emergency procedures, and chemical handling protocols.
- Report hazards and practice safe lifting and kitchen safety procedures.
WORK ENVIRONMENT
The duties of this position are primarily performed in indoor climate conditions.
ADDITIONAL NOTES
This role summary outlines core duties but is not exhaustive. Other responsibilities may be assigned. This position is at-will and subject to change at the discretion of the Company.
Must be able to pass a background check.