Job Description
Job DescriptionWe are looking for a detail-oriented and proactive Administrative Assistant to join our team in Brookfield, Wisconsin. In this Contract to permanent position, you will play a vital role in ensuring smooth operations by managing loan documentation, coordinating with partners, and supporting team goals. This role requires excellent communication skills, a strong sense of urgency, and the ability to thrive in a fast-paced environment.
Responsibilities:
• Review and audit signed loan documents to confirm their accuracy and completeness.
• Collaborate with partners and team members to facilitate timely loan funding.
• Keep meticulous records of all interactions and updates using company software.
• Foster strong relationships with internal teams and external partners.
• Coordinate vehicle processing tasks between customers and vendors.
• Assist in meeting individual and team deadlines while achieving set goals.
• Manage inbound and outbound calls to address inquiries and provide assistance.
• Handle scheduling and appointment-setting duties with precision.
• Support the team with administrative tasks, including email correspondence and data entry.
• Ensure compliance with best practices and timelines in all administrative processes.• Minimum of 3 years of experience in an administrative support role.
• Exceptional typing skills, with a speed of at least 40 wpm and 90% accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Excellent communication skills, both written and verbal, with the ability to give and receive feedback effectively.
• Demonstrated ability to handle multiple tasks and prioritize workload.
• Comfortable working in a collaborative and engaging team environment.
• Motivated to provide outstanding support to team members and partners.