Administration and sales Assistant

Direct IT

Waltham, MA, USA

Published: 6/14/2022

Full Time

This position is not remote, you need to come to the office in Waltham MA.

Administrative Assistance and Client Communication

Strong Internet / Ability to answer the main phone line and triage non-technical inquiries.
Verify caller identity and provide accurate contact information for technical support.

Mailing and Logistics

Keep a current inventory of mailing supplies including envelopes, labels, and stamps. This will align with our marketing calendar.
Export campaign labels for printing using Microsoft Word.
Ability to print letters and prepare them for mailing, including envelope stuffing and applying postage.
Coordinate with management to track packages sent to specific clients when needed.

CRM and Campaign Management
Maintain and update accurate client Contact and Company records for communication purposes.
Set up and manage e-mail broadcasts for software training and cybersecurity alerts, ensuring link functionality and list accuracy.
Ensure proper audience targeting, sender setup, subject-line, and time in the email broadcaster.
Add or remove contacts from campaign lists based on CRM filters and saved searches.
Export campaign list spreadsheets in specific template formats compatible with third-party services.
Verify caller identity and provide accurate contact information for technical support.
Inside Sales
Keep track of the cost of key hardware and software utilized for clients.
Create line-item proposals for software and hardware purchases.
- Send to clients and consistently follow up with them.
Enter and keep track of orders that have been approved.
- Enter accurate cost information for each item.
Track shipments that come into the office and work with the engineering team to keep them updated utilizing Monday.com
- Organize and manage the Inventory Room.
- Print orders and attach them to respective shipments.
Keep track of hardware inventory including network switches, wireless access points, network cables, etc.

Company DescriptionManaged Service Provider, Focused in IT Support and Cyber Security

Managed Service Provider, Focused in IT Support and Cyber Security