Real Estate Executive Assistant To Broker (Russian Speaking Required)

Job Description

Job Description

We are a boutique real estate brokerage seeking a talented, motivated Executive Assistant to support our Broker and team. Russian fluency is required. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, takes initiative, and is passionate about real estate.

Key Responsibilities:

• Manage complex calendars, scheduling, and communications for the Broker
• Oversee multiple real estate transactions and the escrow process simultaneously
• Support day-to-day office management and operational tasks
• Provide outstanding service and communication to clients, agents, and partners
• Maintain organized systems for contracts, listings, and transaction files
• Assist with leasing and property management tasks as needed

Who You Are:

• Experienced in real estate administration, leasing, or property management (preferred)
• Exceptionally organized, proactive, and able to prioritize without constant supervision
• Professional, polished, and committed to providing an elevated client experience
• Excellent written and verbal communication skills in both English and Russian
• Strong sense of urgency, attention to detail, and the ability to manage multiple priorities gracefully
• Passionate about real estate and contributing to a growing, dynamic company
• Positive, solutions-oriented, and collaborative

Why Join Us: If you love being the behind-the-scenes "glue" that keeps a business running at a high level — and you're passionate about creating a fantastic client experience — we want to meet you!

Our mission is to deliver every client a first-class buying, selling, and leasing experience. We are seeking someone who shares our commitment to excellence and who is excited to grow alongside a thriving brokerage. As we expand, this role offers tremendous potential for career and income growth.

Compensation:

• $2,500/month (based on a full-time position) + bonuses
• Full-time or part-time for the right candidate
• Opportunity for advancement within the company

If you are looking for a rewarding opportunity to make an impact and grow within the real estate industry, apply today!

Please upload your resume, including your contact information, and fill out the assessment.

Compensation:

$2,500 monthly salary

Responsibilities:

Key Responsibilities:

• Provide seamless day-to-day office management to ensure the brokerage operates efficiently.
• Manage the full contract-to-close process for multiple real estate transactions with precision and care.
• Create, implement, and continuously improve an Operations Manual documenting all company systems, procedures, and standards.
• Build, implement, and manage systems for lead generation, client communications, database management, and back-office support.
• Act as the primary liaison between clients, agents, vendors, and service providers to ensure a white-glove experience.
• Participate actively in company-provided training and professional development sessions to enhance your skills and career growth.
• Prepare and distribute weekly and monthly client update reports (for buyers and sellers) to maintain transparent communication.
• Create and maintain a lead follow-up system, ensuring that every potential client receives timely, personalized attention.
• Keep the Broker informed of important issues, challenges, and opportunities to maintain smooth operations.
• Deliver concierge-level service to clients, providing proactive support throughout the buying, selling, or leasing process.
• Coordinate with preferred vendors, including professional photographers, marketing partners, contractors, and inspectors.
• Manage critical dates related to property sales, inputting them into shared calendars and sending timely reminders to all parties.
• Serve as a secondary liaison with title companies to assist in gathering necessary documents and facilitating closings.
• Coordinate the installation and removal of "For Sale" signs and marketing materials at appropriate times.
• Schedule and oversee property photography and marketing materials for new listings.
• Take ownership of administrative workflows, continuously seeking ways to streamline processes, improve efficiency, and free up the Broker’s time.
• Contribute ideas and initiatives to improve the client experience, marketing efforts, and internal operations.
• Assist with light social media support, listing marketing, and client communication projects as needed.
• Assist with light event planning for client appreciation events and company celebrations.
• Help brainstorm marketing content ideas (posts, mailers, newsletters) to promote listings and brand presence.
• Research and recommend new tools, technologies, or vendors to improve business operations.

Qualifications:

Qualifications:

• Fluent in Russian (Required)
• Self-motivated with a positive, can-do attitude and eagerness to learn new systems and processes
• Highly goal-driven, organized, and able to prioritize shifting daily responsibilities with minimal oversight
• Calm under pressure, flexible in a fast-paced environment, and able to manage the emotional ups and downs common in real estate transactions
• Excellent communicator, both written and verbal — professional grammar, spelling, and proofreading are a must
• Outstanding customer service skills with the ability to empathize, build rapport, and maintain strong client relationships
• Strong problem-solving skills and the ability to assess, prioritize, and act quickly
• Exceptionally detail-oriented and deadline-driven, with a commitment to producing high-quality, accurate work
• Team player who thrives in a collaborative environment and is passionate about supporting the Broker and broader team goals
• Past real estate experience (preferred but not required — we will train the right candidate)
• Knowledge of real estate contracts, escrow processes, and transaction timelines is a plus
• Comfort using and managing checklists, workflows, and tracking systems for operational efficiency

Technical Skills:

• Technologically savvy and quick to learn new programs; ability to troubleshoot common issues independently
• Proficient with:
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Drive, Calendar, Docs, Sheets)
• CRM databases (experience preferred)
• DocuSign
• ZipForms Plus (preferred)
• MLS Systems (preferred)
• Social Media platforms (Facebook, Instagram, LinkedIn) and basic marketing tasks
• Mac computer experience preferred

Additional Requirements:

• Reliable, presentable vehicle, valid driver’s license, and insurance
• Real Estate License preferred but not required — opportunity to grow into a licensed role if desired

An Ideal Candidate Would Also:

• Have experience supporting a busy real estate office or team (or a similar fast-paced client service business)
• Have experience with marketing support, listing coordination, or client onboarding
• Be passionate about building a career in real estate administration or client relations
• Love systems, organization, and creating efficient workflows that make life easier for everyone around them
• Feel a strong personal pride in providing an elevated, concierge-level service experience

About Company

At Raydiant Realty, we’re more than just a boutique residential real estate firm — we’re a client-centered team passionate about elevating the real estate experience. We combine local expertise, innovative marketing strategies, and a technology-driven approach to help our clients buy, sell, and lease homes with ease and confidence. Our mission is to create exceptional real estate experiences through a commitment to service, integrity, and innovation. Our vision is to be recognized as the most trusted, forward-thinking real estate team in South Florida, known for delivering outstanding results while maintaining a highly personalized, boutique feel.

At Raydiant Realty, we embrace continuous learning, professional development, and creating meaningful relationships within our team and with our clients. We’re not just helping people move — we’re helping them create their best lives. If that excites you, you’ll fit right in with us!