Job Description
We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work—ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task.
Key Responsibilities:
- Oversee and manage the CEO’s inbox daily, prioritize important communications, and respond or follow up as needed.
- Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships.
- Schedule and coordinate meetings, travel, and special projects efficiently and accurately.
- Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning.
- Support project coordination, content production schedules, and occasional live or recorded shoots in-office.
- Assist with podcast guest research, scheduling, and light production tasks.
- Maintain strict confidentiality and professionalism when handling sensitive confidential information.
Desired Skills & Experience:
- Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations.
- Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.)
- Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations).
- Ability to showcase past presentation or admin work is a plus.
- Video editing skills are a bonus—especially for creating high-quality social media or internal videos.
- Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage.
- Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing.
- Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace.
- Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably.
Who You Are:
- An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized.
- Exceptional memory and attention to detail—able to retain key information and remember conversations, tasks, and preferences consistently.
- Energetic, resourceful, and someone who thrives when taking initiative.
- Strong communicator—clear, professional, and personable.
- Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment.
- Must be located in or able to commute daily to Buena Park, CA.
- Fluent in Hindi (preferred)