Job Description
Job DescriptionSalary: $65,000-$85,000 DOE
Executive Administrative Assistant / Senior Administrative Assistant
Salt Lake City, UT (In-Office)
Do you enjoy being the person who keeps senior leaders focused, prepared, and effective?
Do you get excited about organizing complex schedules and making high-stakes meetings run seamlessly?
Do you love distilling dense information into clear, actionable insights?
Do you take pride in being trusted with sensitive information and delivering with precision?
Mesa Systems is looking for an Executive Administrative Assistant / Senior Administrative Assistant to join our Executive Office team and help drive clarity, coordination, and execution at the highest levels of the organization.
About Mesa Systems
Mesa Systems is a growth-focused organization dedicated to delivering operational excellence and innovative solutions to its clients. With a strong reputation for reliability and performance, the company partners with organizations that demand precision, responsiveness, and high standards.
The team operates with a hands-on, collaborative mindset where individuals are empowered to take ownership and make meaningful contributions. Leadership is accessible, decisions move quickly, and the environment rewards initiative and accountability. This is an exciting time to join Mesa Systems as the company continues to scale and refine its operationsoffering the opportunity to work closely with executives and directly influence business outcomes.
Role and Responsibilities
In this role, you serve as a strategic partner to executive leadership, ensuring their time, priorities, and communications are managed with intention and efficiency. You will operate at the center of the organizationconnecting teams, aligning schedules, and enabling leaders to focus on high-impact decisions.
You will be responsible for managing competing priorities in a fast-moving environment while maintaining exceptional attention to detail and professionalism.
Key areas of focus include:
- Managing complex calendars, coordinating meetings, and arranging detailed travel logistics
- Acting as a liaison between executives and internal/external stakeholders
- Preparing high-quality reports, presentations, and executive communications
- Reviewing board books and summarizing key insights, risks, and action items manually (without the use of AI tools)
- Supporting operational and administrative processes that improve efficiency across the executive office
Your work directly impacts how effectively leadership operates and how clearly information flows throughout the organization.
Day in the Life
You arrive at the Salt Lake City office around 7:45 AM, grab a coffee, and start your day by reviewing your executives calendar. You notice a scheduling conflict between a leadership sync and a client call, so you quickly coordinate with stakeholders to adjust timing while ensuring no priorities are compromised.
By 9:00 AM, you might be sitting in on a weekly executive meeting with leaders in Operations and Finance, capturing key decisions and noting follow-ups. Later, you spend focused time reviewing a board bookcarefully reading through financial updates and strategic initiatives, summarizing key risks, trends, and action items into a concise briefing for your executive. This work is done thoughtfully and independently, without reliance on AI tools, ensuring accuracy and judgment.
As needed, you will coordinate travel for an upcoming leadership offsite, aligning flight schedules, accommodations, and meeting logistics.
In the afternoon, you prepare a polished presentation for an executive review, ensuring messaging is clear and aligned. You field a few incoming requests, prioritize them effectively, and communicate updates to stakeholders. Before wrapping up, you confirm the next days schedule, ensuring your executive is fully prepared and nothing falls through the cracks.
Each day brings variety, but your role remains constant: bringing order, clarity, and momentum to the executive team.
Who You Are
You are a highly organized and proactive professional who thrives in a role where discretion, precision, and judgment are essential. You anticipate needs before they arise and take pride in enabling others to perform at their best.
- 5+ years of experience supporting senior leaders or executives in an administrative capacity
- Strong proficiency with tools such as Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage complex schedules and prioritize competing demands
- Exceptional written and verbal communication skills, including summarizing complex materials clearly
- High level of integrity and ability to handle confidential information with discretion
Nice to have: experience supporting board-level activities or executive leadership teams in fast-paced environments.
We Offer
Youll play a critical role in supporting executive leadership while gaining exposure to high-level decision-making and business strategy.
- A visible, high-impact role within the executive team
- A collaborative, in-office environment with direct access to leadership
- Comprehensive health and wellness benefits
- Paid time off and holidays
- A culture that values accountability, initiative, and teamwork