Job Description
Job Description
We are seeking a versatile and organized Administrative Coordinator to support our administrative, financial, and executive functions. This role is perfect for a detail-oriented individual who enjoys handling a variety of responsibilities, from financial administration to office and executive support. You will be an important link between our leadership, central office, and childcare centers. The ideal candidate is a reliable and proactive self-starter who communicates clearly and thrives in a dynamic environment.
Who We Are
All Around Children is a family-owned and operated childcare business, dedicated to providing high-quality care and education to children. With 8 state-of-the-art learning centers located across NE Ohio, we create a nurturing and stimulating environment for both our students and staff. We value teamwork, collaboration, and continuous growth, making All Around Children an ideal place to work and thrive.
Responsibilities
Financial Administration
- Process accounts payable, including invoices and employee expenses.
- Manage accounts receivable, including setting up family payment plans, following up on overdue accounts, and coordinating agency billing
- Maintain vendor records, including the collection of W-9 forms.
- Process and reconcile receipts and expense reports
Operations & Center Support
- Act as a main administrative point of contact for childcare center directors.
- Audit attendance records for accuracy and to support licensing and funding requirements.
- Coordinate the maintenance and repair of the company vehicle fleet and maintain service records.
Executive & Office Coordination
- Provide support to the executive team by managing calendars, coordinating meetings, and assisting with key projects.
- Manage incoming calls and mail for the central office, directing them as needed.
- Order and maintain the inventory of office supplies.
- Coordinate staff celebrations, gifts, and office events.
Requirements
- Prior experience in an administrative, operations, or executive support role.
- Understanding of basic bookkeeping principles, with experience in accounts payable and accounts receivable.
- Proficiency with accounting software and expense management platforms.
- High proficiency in Google Workspace (Gmail, Calendar, Drive, Sheets).
- Strong organizational and time-management skills with excellent attention to detail.
- Clear and professional communication and interpersonal skills.
- Ability to work independently and manage multiple priorities effectively.
Bonus Points
- Experience in a childcare, education, or multi-site business environment.
- Previous experience with fleet management.
- An interest in event planning and contributing to a positive office culture.
Benefits
- Paid Parental Leave
- Medical, Dental and Vision
- FMLA
- Short Term Disability
- Paid Life Insurance/supplemental
- 401(k) program retirement savings w/company match - extra money!
- Employee Assistance Program (EAP)
- Paid Holidays
- Generous (PTO) Paid Time Off
- Discounted Child Care
Health and Wellness Benefits:
- Comprehensive Medical, Dental, and Vision Coverage
- Short Term Disability Insurance
- 100% Employer-Paid Life Insurance
Financial and Retirement Benefits:
- 401(k) Retirement Savings Plan (with up to 3% Company Match)
- Employee Assistance Program (EAP)
Work-Life Balance:
- Paid Time Off (PTO)
- Paid Parental Leave
- Paid Holidays
- Family and Medical Leave Act (FMLA) Leave
- No Weekend Work
- One-Hour Lunch Breaks
Workplace Perks:
- Heavily Discounted Child Care
- Referral Bonus Program (New Family & Staff Referrals)
- Complimentary Company Apparel
- Free Coffee, Tea, and Snacks