Administrative Assistant/Project Accounting Specialist

Job Description

Job Description

• Minimum 3 yrs. of progressively responsible experience performing routine office clerical functions.
• Minimum 5 yrs. of experience in administration of facility construction contracts.
• High school required; some college study preferred.
• Demonstrates knowledge of current computing technologies and software applications appropriate tot he position's job responsibilities.
• Proficiency in basic Microsoft Office software.
• Ability to communicate effectively, both orally and in writing.
• Ability to deal effectively with the public.
• Must demonstrate competency by passing the appropriate clerical examination.
• Assist in financial analysis by making computations and comparisons.
• Assist professional staff members in performing assigned technical tasks under immediate supervision.
• Answers the telephone, responds to inquiries and provides information pertaining to procedural operations of the department.
• Provides information by telephone and through correspondence on requirements concerning construction requirements (insurance, licenses, bonds, signatures, specifications, bid procedures, change orders, payments, etc.
• Maintain records and files on construction projects, including review of specification forms, contracts and related documents.
• Establishes and maintains control procedures for processing incoming correspondence and action documents.
  Composes moderately to highly complex correspondence for supervisor's signature.
• Opens and distributes mail; assembles materials for use by supervisor.
• Prepares payroll, travel reports, etc. for department as directed.
• Orders supplies, initiates purchase orders, and authorizes payment for items received.
• Maintains department/division personnel records. Processes personnel paperwork related to newly hired department/division employees.
• Performs light accounting functions and maintains budget records.
• Coordinates preparations for workshops, meetings and seminars.
• Maintains complex filing systems and records as required.
• Codes, classifies, posts and consolidates information for reports.
• Follows adopted policies and procedures in accordance with Miami-Dade County Public Schools priorities.
• Maintains confidentiality regarding department and business matters
• Performs related duties as required or assigned.

Company DescriptionS. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.

Company Description

S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.