Job Description
Job Description
Full/Part-Time Office Manager – Refrigeration & Electrical Contracting
Location: Santa Maria, CA Hours: 25-40 hours/week (flexible scheduling available) Compensation: Competitive hourly rate based on experience
About Us
We’re a small, specialized contracting company based in Santa Maria, CA, serving industrial and commercial clients in the refrigeration and electrical sectors—primarily focused on cooling facilities. Our work keeps critical systems running efficiently, and we pride ourselves on precision, reliability, and responsive service. As we grow, we’re looking for a part-time Office Manager to help streamline our operations and support our field teams.
Responsibilities
You’ll be the organizational hub of our business, handling a mix of administrative, coordination, and light financial tasks. You’ll work closely with our full-time bookkeeper to ensure smooth financial operations.
- Client & Vendor Communication: Answer calls and emails, schedule service appointments, and coordinate with suppliers and subcontractors
- Documentation & Compliance: Maintain job files, assist with permitting, and ensure records are up to date for inspections and safety standards
- Financial Coordination: Support invoicing, expense tracking, and payroll processing in collaboration with our bookkeeper
- Project Coordination: Help track job progress, and support department managers
- Inventory & Purchasing: Order parts and supplies, manage stock levels, and track deliveries
- Office Organization: Keep the workspace functional and organized, both physically and digitally
Qualifications
We’re looking for someone who’s:
- Experienced in office administration (bonus if you’ve worked in construction, HVAC, or electrical fields)
- Familiar with QuickBooks, Microsoft Office, and other common office software
- Highly organized and detail-oriented
- Comfortable working independently and managing multiple priorities
- Professional, friendly, and a clear communicator
- Able to collaborate effectively with our bookkeeper and field staff
What We Offer
- Flexible hours and a casual work environment
- A tight-knit team that values your input
- Opportunity to grow with the company
- Real impact in a specialized and essential industry