Job Description
Job Description
The Office Clerk is responsible for performing the general recordkeeping and communication activities required to keep the office functioning.
Responsibilities:
The Office Clerk completes many customer service and administrative organization tasks to promote efficient operations in the office. Their duties and responsibilities include:
- Answering the phone at the reception desk and transferring calls as needed
- Creating documents, maintaining databases, and sending memos and emails
- Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or organizing rentals
- Running errands and making deliveries around the office
- Collecting, filing, and organizing office documents, such as reports and confidential records
- Managing digital document filing, including encrypted documents and email correspondence
- Monitoring office inventory and ordering supplies
- Transcribing or taking notes during meetings and writing minutes, memos and/or agendas
- Sorting and delivering incoming mail; collecting and sending outgoing mail
- Packaging and shipping company materials
Requirements:
- Self-starter
- Proficient in Microsoft Office Suite, especially Excel
- Proficient in Adobe
- Customer Service
- Effective communicator – oral and written
- Time management
- Bilingual (English/Spanish) not required but a plus