Job Description
$18/$18.50/hr
Job Overview
We are seeking a dynamic and organized Receptionist/Jr. Assistant to join our team! This role is vital in creating a welcoming environment for visitors and clients while providing essential administrative support to keep our office running smoothly. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As the first point of contact, we need a professional bilingual English/Spanish Receptionist that will provide excellent front desk services.
Office hours:
Monday through Friday
32-36 hours a week
$18/$18.50/hr
8:30am-4:30pm
Duties
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
- Handle front desk responsibilities, including checking in visitors, scheduling appointments, and maintaining a tidy reception area
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents
- Assist with calendar management and scheduling for team members or executive management
- Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Support customer service efforts by addressing inquiries promptly and professionally, whether in person or via phone/email
- Assist the HR department with errands when needed
Skills
- Proven experience in office clerical roles with strong organizational skills
- Excellent computer literacy with proficiency in Microsoft Office Suite and data entry skills
- Experience with multi-line phone systems and handling high-volume calls with professionalism and courtesy
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong customer service skills with an emphasis on positive communication and problem-solving
- Knowledge of front desk operations, including visitor management and appointment scheduling
- Ability to manage time effectively with excellent organizational skills and attention to detail
- Typing speed and accuracy for efficient document processing and data entry tasks
Join us as a Receptionist/Jr. Assistant and help us create a welcoming atmosphere while supporting our team’s success.