Accounts Payable & Vendor Management Clerk

Job Description

Job Description

Why Join CINQCARE?

CINQCARE is a provider-led, community-based health and care partner dedicated to improving the health and well-being of those who need care the most, with a deep commitment to high-needs, urban and rural communities. Our local physicians, nurses, and caregivers work together to serve people and the communities they live in, beyond just treating symptoms. We remove barriers by delivering personalized care as close to home as possible, often in-home, because we know a deep understanding of our patient’s race, culture, and environment is critical to delivering improved health outcomes. By empowering patients, providers, and caregivers with the support they need, we strive to make health and care a reality—not a burden—every single day. Join us in creating a better way to care.

Position Overview

CINQCARE is seeking an Accounts Payable & Vendor Management Clerk to join our Finance team. Reporting to the Accounting Manager, this role will support daily accounts payable and vendor management functions across CINQCARE’s corporate, clinical, and care delivery operations. The successful candidate will have experience with invoice processing, vendor onboarding, and expense reporting, and will help ensure accuracy, timeliness, and accountability across all payables-related activities.

Key Responsibilities

• Process vendor invoices accurately and timely using the vendor management system, ensuring alignment with CINQCARE’s approval workflows and coding policies.
• Maintain vendor records and documentation, including W-9 forms, payment terms, and ACH details, ensuring compliance and completeness.
• Collaborate with internal stakeholders and external vendors to resolve invoice or payment discrepancies and ensure timely payment cycles.
• Support management of corporate credit card programs and employee T&E reimbursement processes.
• Reconcile AP transactions and assist with monthly close activities, including preparation of aging and payment reports.
• Leverage the ERP system to ensure transaction integrity, support audit processes, and maintain accurate ledger entries.
• Partner with the Accounting Manager and broader Finance team to identify and implement process improvements that strengthen financial operations and vendor relations.
• Support documentation and compliance activities as required by internal controls and external audits.

Required Qualifications

• Minimum of 2 years of experience in accounts payable and vendor management, preferably in a healthcare, managed services, or multi-entity environment.
• High school diploma or equivalent required; associate degree or accounting coursework preferred.
• Hands-on experience with AP and expense systems, preferably Bill.com and Ramp.
• Familiarity with ERP platforms, particularly NetSuite.
• Working knowledge of AP policies, expense reimbursement protocols, and vendor compliance requirements.
• Proficiency in Microsoft Excel and document management tools.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Effective communication skills and a collaborative, proactive customer-service mindset when working with vendors and internal teams.
• High attention to detail, organizational skills, and the ability to manage multiple priorities and deadlines.

Our Benefits

At CINQCARE, we care for our team like we care for our patients—holistically. We offer flexible, comprehensive benefits so you can thrive while delivering top-notch care.

• Medical Plans: Two comprehensive options offered to Team members.
• 401K: 4% employer match for your future.
• Dental & Vision: Flexible plans with in-network savings.
• Paid Time Off: Generous PTO, holidays, and wellness time.
• Extras: Pet insurance, commuter benefits, mileage reimbursement, CME for providers, and company-provided phones for field staff.

The working environment and physical requirements of the job include:

In-office work (minimum three days per week) is performed indoors in a traditional office setting with conditioned air, artificial light, and an open workspace.

In this position you will need an to communicate with customers, vendors, management, and other co-workers in person and over devices, sometimes with people who are agitated. Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Must be able to receive ordinary information and to prepare or inspect documents. Lifting of up to 10 lbs. occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines. Good reasoning ability is important. Able to understand and utilize management reports, memos, and other documents to conduct business.

Equal Opportunity & Reasonable Accommodation Statement

CINQCARE is an Equal Opportunity Employer committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

If you require a reasonable accommodation during the application or employment process, please indicate this in your application or speak with your recruiter during the hiring process.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary.