Job Description
Job Description
Join a Thoughtful, High-Quality Pediatric Practice
Viva Pediatrics is seeking a dependable and versatile team member to support both the front office and clinical operations of our small but busy pediatric clinic. This is an excellent opportunity for someone who enjoys working with children and families, thrives in a multitasking environment, and takes pride in doing things right the first time.
About Us
Viva Pediatrics is a local, physician-owned practice providing exceptional care to children in Las Vegas. We’re known for our warm approach, attention to detail, and dedication to doing what’s best for our patients. With a small team of 1–2 staff members, every role is critical — and we’re looking for someone we can truly rely on.
What You’ll Do
As our Front Office Assistant, you’ll be responsible for greeting patients, answering phones, handling forms and data entry, and supporting back-office tasks such as cleaning exam rooms and prepping supplies. You’ll work closely with the physician and other team members to ensure smooth and professional daily operations.
Key Responsibilities
- Welcome patients and families warmly at the front desk
- Manage phone calls, schedule appointments, and send reminders
- Assist with check-in, forms, and policy explanations
- Accurately enter data from registration forms into our healthcare records system
- Scan, upload, and manage forms and documents
- Maintain HIPAA-compliant records and communications
- Verify insurance details and support intake
- Keep the office and exam rooms clean, stocked, and organized
- Coordinate daily flow and assist in maintaining office systems
- Work collaboratively with the physician and any additional staff
- Assist with general administrative and clinical support as needed
What We're Looking For
- Prior experience in administrative, reception, or front desk roles
- High attention to detail and strong typing/data entry skills
- Friendly, professional communication style - especially with children and families
- Comfort with technology (we’ll train you on our systems)
- Experience handling confidential and private information
- Reliable, discreet, and eager to support the team
Company DescriptionViva Pediatrics is a physician-owned, family-focused pediatric practice in Las Vegas known for thorough, personalized care and a welcoming environment. We keep our team small and efficient - every staff member plays a key role in creating a smooth and positive experience for our patients.
Company Description
Viva Pediatrics is a physician-owned, family-focused pediatric practice in Las Vegas known for thorough, personalized care and a welcoming environment. We keep our team small and efficient - every staff member plays a key role in creating a smooth and positive experience for our patients.