Job Description
Job Description
Talent Acquisition Coordinator (Legal Field) - Contract (possibility of hire) - Mostly remote but with a day here and there in the office - Monday - Friday from 8:00 - 5:00
Position Summary
The Talent Acquisition Coordinator plays a critical role in supporting the recruitment function within a fast-paced legal environment. This position is responsible for coordinating candidate logistics, ensuring a seamless hiring process, and delivering a high-quality experience for candidates and internal stakeholders. The ideal candidate is highly organized, detail-oriented, and comfortable working with attorneys, leadership, and HR teams.
Key Responsibilities
Recruitment Coordination
- Full cycle recruitment from start to finish
- Schedule and coordinate interviews for attorneys, paralegals, and business support staff, including phone, virtual, and in-person interviews
- Serve as the primary point of contact for candidates throughout the interview process
- Manage interview logistics, including conference room bookings, travel arrangements, and materials preparation
- Maintain recruitment calendars and ensure timely communication between candidates and interviewers
Candidate Experience
- Provide a professional and welcoming experience for all candidates, reflecting the firm’s brand and values
- Ensure prompt, clear communication regarding interview details, status updates, and next steps
- Assist in candidate onboarding preparation, including documentation and orientation scheduling
Administrative & System Support
- Maintain accurate candidate records and job postings in the Applicant Tracking System (ATS)
- Post job openings to internal and external platforms, including legal job boards and firm website
- Prepare recruitment reports, metrics, and status updates for HR and leadership
- Assist with drafting offer letters and background check coordination
Stakeholder Collaboration
- Partner with Talent Acquisition Specialists, HR Business Partners, and hiring managers to support hiring needs
- Coordinate with practice group leaders and administrative departments to understand staffing priorities
- Participate in recruitment events such as law school recruiting, job fairs, and networking events
Compliance & Process Improvement
- Ensure recruitment practices comply with legal and regulatory requirements
- Identify opportunities to improve recruiting processes and enhance efficiency
- Maintain confidentiality of sensitive candidate and firm information
Qualifications
Required
- Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
- 3-5 years of experience in recruiting coordination, HR support, or administrative roles (legal industry preferred)
- Strong organizational and time management skills with the ability to manage multiple priorities
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with ATS platforms
- Experience in a law firm or professional services environment
- Familiarity with legal recruiting (lateral attorney, campus recruiting, or staff hiring)
- Experience coordinating high-volume or complex interview schedules
Key Competencies
- Attention to detail and accuracy
- Professionalism and discretion
- Customer service mindset
- Ability to work in a deadline-driven environment
- Strong interpersonal and relationship-building skills
Work Environment
- Fast-paced, professional office environment
- Interaction with attorneys, firm leadership, and external candidates
- May require occasional flexibility during peak hiring cycles or recruiting events