Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to ensure smooth day-to-day operations, handling various administrative tasks with efficiency and professionalism. The ideal candidate thrives in a fast-paced environment and is adept at multitasking while maintaining high levels of accuracy.
Responsibilities:
• Handle incoming calls professionally, providing assistance and directing inquiries to the appropriate parties.
• Perform data entry tasks with precision, ensuring records are accurate and up-to-date.
• Maintain office organization by managing schedules, files, and supplies.
• Greet visitors and clients warmly, serving as the first point of contact for the office.
• Assist with correspondence, including drafting emails and managing mail distribution.
• Coordinate meetings and appointments, ensuring all logistical details are addressed.
• Support various administrative needs, including preparing reports and presentations.
• Monitor office operations to identify and resolve potential issues promptly.
• Collaborate with team members to streamline workflows and improve efficiency.
• Uphold confidentiality and professionalism when handling sensitive information.• Proven experience in administrative roles, showcasing strong organizational skills.
• Excellent communication abilities, both written and verbal.
• Proficiency in data entry with a keen eye for detail.
• Ability to handle inbound calls and provide exceptional customer service.
• Familiarity with office management practices and tools.
• Strong multitasking capabilities with the ability to prioritize tasks effectively.
• Skilled in using standard office software, including word processing and spreadsheets.
• Attentive to detail and able to maintain confidentiality.