Accounting Manager

Job Description

Job Description

JOB SUMMARY

The Accounting Manager performs professional accounting level work of a varied nature which includes closing of the monthly, quarterly, and year-end books, Balance Sheet and P&L analysis, preparing and posting journal entries, and special financial projects as needed. The Accounting Manager makes decisions based upon a comprehensive knowledge of Generally Accepted Accounting Principles (GAAP). This position is based in the Fremont, CA office.

DUTIES & RESPONSIBILITIES

• Oversee THINK’s accounting, which includes full Balance Sheet and Income Statement management, Accounts Payable support, and supporting the Controller’s work in Revenue and Billing. Specific responsibilities include, but are not limited to:
  • Prepare monthly reconciliations of all applicable Balance Sheet accounts, ensuring balances are supported and unusual items are investigated and resolved as necessary.
    • Record daily cash transactions in the ERP system to ensure the real cash balance is updated in the system in a timely manner. Prepare month end bank account reconciliations, as well as prepare monthly cash flow details in excel that is used for cash forecasting.
    • Maintain Fixed Assets Excel workbook, including recording the monthly depreciation calculation, capitalization evaluation, and write-offs when applicable. Coordinate a count of high NBV assets during Q4 ahead of the year end audit and also enhance the Fixed Asset spreadsheet to provide more details to facilitate counts and retirements in the future.
    • Reconcile sub-systems (AR, AP, Received Not Invoiced) to the GL monthly and investigate any differences.
    • Prepare and input all monthly payroll journal entries for payroll, payroll taxes, employee deductions, paid time off accruals, and other employment expenses. Reconcile and record payroll and employee benefits, working with HR for timely reporting and reconciliation of differences.
    • Analyze Other Assets and Accrual accounts and make entries as necessary.
    • Prepare month-end, quarter-end, and year-end closing of the financials.
    • Provide a variety of ADHOC information requests regarding general ledger balances, accounting transactions and related information.
• Support the Accounts Payable Team, working with the staff to ensure all vendor and customer invoices are entered timely into Epicor each month.
  • Supervise (and back-up) the weekly payment of vendors with the AP team, which includes report generation, vendor scheduling, and initiation of wire transfers/ACH’s/physical checks.
  • Review regular vendor statements for key vendors to ensure missing vouchers are not outstanding for extended periods of time.
  • Troubleshoot with the AP team on mismatched receipts, ERP system glitches, and other problems that hold up vouchering.
• Coordinate the Corporate Credit Card program, working with the AP team and THINK employees to ensure spending is supported by receipts in a timely manner.
• Assist in the annual audit performed by the independent auditors, including schedule preparation, providing balance reconciliations, and pulling transaction support.
• Lead the process for monthly Sales & Use tax filings in the applicable states. Work with consultants to set-up THINK in new states as a tax obligation arises.
• Assist with or lead the process for various government filing requirements such as property tax returns, business licenses, Form 1042 interest withholding, 1099/1096 forms (led by AP Manager), and Sunshine Act reporting.
• Deposit customer payments via check at local Bank of America branch and provide copies of the deposit details to the Controller. Serve as back-up to the Controller for Revenue/Invoicing/AR as needed.
• Special projects and other related duties as required.

SUPERVISORY RESPONSIBILITIES

• N/A

QUALIFICATIONS

Required:

• Bachelor's degree, ideally in business, accounting, economics or a related field.
• Strong understanding of U.S. GAAP rules.
• Minimum of 6 years of experience in general ledger accounting positions, with 2 years prior experience as an Accounting Manager.
• Must have excellent written and verbal communication skills and the ability to work effectively with all departments.
• Excellent computer skills, including Microsoft Word and Excel, including experience in using VLOOKUP and Pivot Tables.
• Systems experience with any ERP system.
• Excellent analytical skills.
• Detail oriented, including adherence to written checklists to ensure timely and complete performance of critical tasks.
• Ability to meet strict deadlines while working independently.
• Attendance and Punctuality are essential functions of the position.

Preferred:

• Epicor ERP experience.
• Manufacturing experience.

COMPETENCIES

• Commitment to Quality and Accuracy
• Attention to Detail
• Well Organized
• Team Player – Willingness to Pitch In
• Independent worker
• GAAP Accounting Expertise
• Situational adaptability

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Must be able to remain in a stationary position and operate office equipment for a prolonged period of time.
• Physical activities include, but not limited to constant manual dexterity, moving about the work site, and/or handling objects weighing up to 20 lbs.
• Other infrequent physical activities include, but not limited to, positioning self to complete assigned tasks, and ascending/descending floors and/or ladders.
• Occasionally work around moving mechanical parts.
• Must be able to work in a schedule that commensurate with business operation, including work during weekends, holidays and/or times outside of normal business hours.
• Must be able to work on site in our Fremont, California office three days per week.