Job Description
Job Title: Recruitment Admin / Client Support Admin
Location: Onsite Las Colinas, TX (Irving, TX)
Employment Type: Temporary, Contract | Duration: 6-12 Months
Hours: Full-time, 40 hours/week with overtime as needed
- Phase 1: 8:00 AM - 5:00 PM
- Phase 2: 7:00 AM - 4:00 PM
Position Overview
We are seeking a detail-oriented and proactive Recruitment Admin / Client Support Specialist to support a high-volume ramp-up project. This temporary position (6-12 months) will evolve across two phases - starting with recruiting administration and onboarding support and progressing into employee performance tracking and client coordination. This is an exciting opportunity for someone who thrives in a fast-paced, service-focused environment and enjoys both administrative precision and employee interaction.
Ideal Candidate Profile
You are an agile and solution-oriented professional who thrives in a dynamic environment. From pre-employment logistics to employee performance tracking, you can seamlessly shift between administrative duties and people support. You bring professionalism, urgency, and compassion to everything you do.
Phase 1: Recruiting Administration & Candidate Support
- Assist recruiters with document collection and general administrative support
- Follow up with candidates regarding drug testing and chain of custody forms
- Ensure candidates meet BYOD (Bring Your Own Device) requirements and gather required documentation
- Update and maintain SharePoint rosters in real time
- Conduct expectation-setting calls with candidates prior to their start date
- Distribute new hire logistics such as schedules, location info, and materials lists
- Lead or support virtual new hire orientation sessions
- Record detailed candidate interaction notes in the ATS
- Perform weekly check-ins to verify continued interest and engagement
- Gather data to populate rehire reports for client submission
Phase 2: Employee Performance & Client-Facing Admin Support
- Monitor attendance, manage time-off requests, and track IT issues for remote employees
- Provide coaching to employees on performance expectations and accountability
- Conduct performance, attendance, and behavior-related discussions within 36 hours of feedback
- Escalate employee issues to internal stakeholders as appropriate
- Accurately document all interactions and coaching in the ATS and Excel Tracker Spreadsheet
- Maintain SharePoint records related to performance, attendance, and technical issues
- Process employee terminations based on client confirmation of assignment end in the ATS
Qualifications
- Prior experience in recruiting support, HR coordination, or administrative roles
- Strong organizational skills with attention to detail and accuracy
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office Suite, SharePoint, and ATS platforms
- Ability to manage multiple priorities and maintain professionalism in sensitive situations
- Strong problem-solving mindset and the ability to work both independently and collaboratively
- Commitment to confidentiality and a candidate-first approach
```