Accounts Payable Specialist & Administrative Support
Job Description
Job Description
About Us
At Cascade Machinery and Electric, Inc., we pride ourselves on delivering top-tier service and expertise to our customers. As a smaller, tight-knit team, we value collaboration, flexibility, and a willingness to step in and help where needed. We are looking for a reliable and detail-oriented professional to join our team and help keep our office running smoothly!
The Role
We are seeking an Accounts Payable Specialist who doesn't mind wearing a few different hats. While your primary focus will be managing the day-to-day AP process, you will also play a crucial role in supporting our Accounts Receivable (AR) functions, managing inbound phone calls, and tackling various administrative tasks. This is a great opportunity for someone who thrives in a dynamic small-business environment and enjoys variety in their workday.
Key Responsibilities
Accounts Payable (Primary Focus)
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Process full-cycle Accounts Payable: matching, batching, coding, and entering invoices.
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Review invoices for accuracy and resolve any discrepancies with vendors or internal team members.
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Process weekly check runs and electronic payments.
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Reconcile vendor statements and handle vendor inquiries professionally.
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Assist with month-end close activities related to AP.
Accounts Receivable & Billing Support
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Cross-train and provide backup support for the Accounts Receivable role.
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Assist in generating and processing customer billing and invoices.
Administrative & Office Support
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Serve as a friendly first point of contact by answering and routing inbound phone calls.
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Perform general administrative duties to support business operations (e.g., handling mail, managing files, ordering office supplies).
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Assist with special projects and other duties as assigned by management.
Qualifications & Skills
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Previous experience in Accounts Payable or general accounting.
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Experience working with NetSuite is highly preferred.
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Comfortable answering phones and providing excellent customer service.
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Strong attention to detail and high accuracy in data entry.
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Ability to multitask and seamlessly pivot between accounting and administrative tasks.
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Proficiency with the Microsoft Office Suite.
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A "team player" mentality with a willingness to help out across departments.
Company DescriptionCascade Machinery & Electric, Inc. is a legacy industrial equipment provider headquartered in Seattle’s SODO district. With over a century of experience (founded in 1918), the company has evolved from a small electric repair shop into a leading regional partner for the manufacturing, maritime, aerospace, and municipal sectors.
Key Areas of Focus:
Product Sales: They distribute top-tier industrial brands, including Quincy Compressors, Samson Pumps, and Carver Pumps.
Service & Repair: They operate a full-service machine shop capable of motor rewinding, custom fabrication, and complex repairs on virtually any make or model of equipment.
Critical Support: They provide 24/7 emergency dispatch services across Washington, Oregon, Idaho, Montana, and Alaska to minimize downtime for essential infrastructure.
Company Description
Cascade Machinery & Electric, Inc. is a legacy industrial equipment provider headquartered in Seattle’s SODO district. With over a century of experience (founded in 1918), the company has evolved from a small electric repair shop into a leading regional partner for the manufacturing, maritime, aerospace, and municipal sectors.\r\n\r\nKey Areas of Focus:\r\n\r\nProduct Sales: They distribute top-tier industrial brands, including Quincy Compressors, Samson Pumps, and Carver Pumps.\r\n\r\nService & Repair: They operate a full-service machine shop capable of motor rewinding, custom fabrication, and complex repairs on virtually any make or model of equipment.\r\n\r\nCritical Support: They provide 24/7 emergency dispatch services across Washington, Oregon, Idaho, Montana, and Alaska to minimize downtime for essential infrastructure.