Job Description
Job Description
Seeking Administrative Assistant/ Receptionist
Schedule: Monday- Friday 8:00am-5pm
Location: Stockton CA
Duties and Responsibilities:
- Manage multi-line phone system, answer inquiries, and convey messages
- Receive, answer, and forward emails and written correspondence
- Receive and Assist customers, vendors, service providers, and inspectors
- Provide excellent customer service
- Assist with scheduling appointments
- Prepare Reports as needed and requested
- Sorting, filing, and storage as directed
- Payroll Data Entry --- Timecard Entry, Vacation / Sick-Time Entry, etc.
- With a knowledge of payroll management systems / services
- Order Entry / Filing / Processing
- Verify information (Sales Taxes, etc.) and create job files
- Create new customer files / profiles
- Receive and process payments for customers
- Create and distribute Pack Lists / Shipping Documents as needed
- Assist with Purchasing --- Office, maintenance, and shop supplies, etc.
- Purchase Order Receiving from supplier Pack Lists
- Match to PO in system, Posting, and Match to Invoices when received
- Balance Vendor Statements
- Assist with Processing Payments via check, credit card, and EFT
- Manage Employee Files and Documentation
- Assist with hiring, onboarding, and employee records
- Handle basic HR compliance paperwork
- Assist with Billing and Collections
- Support of management with administrative tasks
- Other duties as assigned
Qualifications / Requirements:
High School Diploma, GED, or equivalent
Bilingual preferred (English / Spanish)
Minimum 2 to 3 years administrative experience preferred
Ability to communicate with employees, peers, subordinates, management, customers, outside agencies, etc. in an efficient and professional manner – both verbal and written
Must be familiar with Microsoft Office, Outlook, Excel, and Word
Operating knowledge of basic office equipment:
Computers, telephones, copiers, scanners, fax machines, inter-com, etc.
Regular and predicable attendance is required
Occasional overtime may be required
Trustworthy and dependable
Positive and professional attitude with a strong work ethic
Comfortable performing multifaceted projects in conjunction with day-to-day activities
Resourceful, well organized, highly dependable, efficient, and detail oriented
Physical Demands:
Frequently required to use hands to finger, handle, or feel
Reach with hands and arms
Talk and listed
Stand, walk, and sit
Occasionally required to bend at the waist
Lift and/or move up to 25 pounds
Company DescriptionTo bring great people and great organizations together, driving to connect people and make them successful — our people are everything.
We are a nation-wide recruiting company specialized in placing engineers, IT professionals, manufacturing personnel, and administrative/professional support. We have been in business since 2012. We are customer focused not internally focused. Our goal is to build a mutual winning partnership. We are continuously working on building a passionate team to always go above and beyond what the customer expects. That customer is our client and the individuals we place to work every day.
• We adhere to honesty, sincerity and sound morals.
• We respect and value our candidates, clients and co-workers.
• We believe in our work’s purpose and are driven to help job seekers and businesses be their best.
• We continually strive to grow, learn and improve.
Company Description
To bring great people and great organizations together, driving to connect people and make them successful — our people are everything.\r\n\r\nWe are a nation-wide recruiting company specialized in placing engineers, IT professionals, manufacturing personnel, and administrative/professional support. We have been in business since 2012. We are customer focused not internally focused. Our goal is to build a mutual winning partnership. We are continuously working on building a passionate team to always go above and beyond what the customer expects. That customer is our client and the individuals we place to work every day.\r\n\r\n\r\n• We adhere to honesty, sincerity and sound morals.\r\n• We respect and value our candidates, clients and co-workers.\r\n• We believe in our work’s purpose and are driven to help job seekers and businesses be their best.\r\n• We continually strive to grow, learn and improve.