Job Description
Job DescriptionWe are looking for a detail-oriented Receptionist to join our team on a contract basis in New York, New York. This role is an exciting opportunity to support the daily operations of a legal office while ensuring smooth communication and organization throughout the workplace. The ideal candidate will bring excellent organizational skills, a positive attitude, and the ability to multitask in a dynamic environment.
Responsibilities:
• Keep the front office, kitchen, and conference rooms clean and organized to ensure a welcoming environment.
• Maintain both physical and electronic filing systems, ensuring all documents are properly stored and accessible.
• Handle routine office tasks such as faxing, scanning, shredding, and printing documents.
• Manage incoming and outgoing mail, including sorting, distribution, and coordinating shipments through FedEx and other carriers.
• Liaise with building management to address office needs or resolve facility-related issues.
• Arrange lunch orders for attorneys and client meetings, as well as make restaurant reservations when required.
• Run errands for the office, including purchasing supplies or other necessities.
• Provide administrative support to attorneys, including scheduling, correspondence, and other tasks as needed.• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong verbal and written communication skills, capable of effective interaction at all levels.
• Ability to take initiative, manage priorities, and handle multiple tasks efficiently.
• Exceptional organizational and problem-solving abilities to maintain office operations.
• A detail-oriented demeanor and positive attitude to foster a productive work environment.
• Experience with answering multi-line phone systems and handling inbound calls.
• Skilled in customer service and email correspondence.
• Adept at scheduling appointments and organizing files with precision.