Job Description
Job Description
"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".
Job Title: Executive Assistant
Location: Menlo Park, CA
Type: (On-site, No Remote Option)
Duration: 12+ Months
Pay Range: $28.00/hr. - $30.00/hr.
Job Description:
ASK Consulting is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to senior leaders in a fast-paced, professional environment. This role requires exceptional judgment, discretion, and professionalism while handling confidential information and managing multiple priorities.
The ideal candidate will be proactive, resourceful, and able to work independently, managing day-to-day administrative operations such as calendar scheduling, meeting coordination, travel arrangements, and document preparation. This is a fully on-site role (5 days a week) with no option for remote work.
Key Responsibilities:
- Provide high-level administrative support including scheduling, correspondence, travel coordination, and meeting logistics.
- Prepare and review reports, presentations, and documents with attention to accuracy and confidentiality.
- Manage calendars, schedule meetings, conference calls, and ensure efficient time management for executives.
- Coordinate travel arrangements (flights, hotels, ground transportation, itineraries).
- Handle expense reports, invoices, and related documentation in a timely and accurate manner.
- Serve as the primary point of contact for internal and external communications.
- Maintain filing systems, databases, and organizational tools to streamline workflows.
- Anticipate executive needs and proactively identify ways to enhance efficiency.
- Communicate professionally with stakeholders at all levels within the organization.
Required Skills:
- Minimum 3 years of experience as an Executive or Administrative Assistant.
- High school diploma or GED required; Bachelors degree preferred.
- Proven ability to manage multiple priorities in a fast-paced environment.
- Strong proficiency in Microsoft Word, Excel, and PowerPoint (including mail merges, tables, and formatting).
- Excellent communication skillsboth written and verbal.
- Strong organizational and time management abilities.
- Professional demeanor with tact and discretion in handling confidential matters.
- Effective interpersonal skills and a team-oriented mindset.
Preferred Skills:
- Experience supporting senior leadership or executives in a corporate setting.
- Strong problem-solving skills with the ability to anticipate needs and act proactively.
- Knowledge of general office procedures (filing, correspondence, scheduling, expense processing).
- Ability to build relationships in a highly matrixed organization.
Work Schedule:
- On-site, Monday through Friday (no remote option).
- Standard business hours; flexibility may be required based on business needs.
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.