Office Secretary/Accounting Clerk

Job Description

Job Description

Job Title: Full-Time Union Office Secretary & Accounting Clerk

Position Summary:
We are seeking a reliable and detail-oriented individual to join our team in a dual role as a Full-Time Office Secretary and Accounting Clerk. This position supports union operations by assisting with contract preparation, general office duties, and providing accounting support including Accounts Payable and Accounts Receivable.

Key Responsibilities:

Office Secretary Duties:

· Prepare, edit, and format union contracts and documents using Microsoft Word.

· Maintain organized filing systems for contracts, correspondence, and records.

· Answer phones, respond to inquiries, and provide administrative support to union leadership and staff.

· Assist with scheduling meetings, preparing meeting materials, and recording notes when necessary.

· Perform other clerical and administrative duties as assigned.

Accounting Clerk Duties:

· Process Accounts Payable: review invoices, verify approvals, enter into accounting system, and prepare payments.

· Process Accounts Receivable: record incoming payments, issue receipts, and maintain accurate records.

· Maintain accurate financial records and assist with reports as needed.

· Work closely with the Accounting Manager to ensure proper documentation and compliance.

Qualifications:

· Proficiency in Microsoft Word and QuickBooks as well as general computer skills (Excel a plus).

· Basic knowledge of accounting principles and experience with A/P and A/R.

· Strong organizational skills with attention to detail and accuracy.

· Ability to handle confidential information with discretion.

· Excellent communication skills, both written and verbal.

· Previous office or accounting experience preferred.

· Union office or non-profit experience a plus but not required.

Work Schedule:

· Full-Time, 40 hours per week.

Compensation & Benefits:

· Competitive salary based on experience.

· Comprehensive benefits package, including:

o Health and dental insurance

o Pension Plans

o Paid vacation and holidays

o Additional union-negotiated benefits